Office Administrator

The Charles Stark Draper Laboratory, Inc.; Reston (VA); On-site; USD 52,000 - 92,000; Full time

Benefits offered by this job

Work-life balance

Employee clubs

Museum discounts

Job summary

The Charles Stark Draper Laboratory, Inc. in Reston, Virginia, is seeking an Office Administrator to deliver complex administrative support for a department.

The role includes scheduling, reporting, document creation, travel arrangements and expense processing. Candidates should have 7–10 years of admin experience, strong MS Office skills, excellent organization, and the ability to handle sensitive information.

Qualifications

• 7–10 years of administrative support experience.
• Experience with preparing reports and budgets.
• Knowledge of financial data and budgets to provide analysis.

Responsibilities

• Provides complex administrative support duties.
• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Responds to routine inquiries with minimal direction.
• Trains less experienced team members.
• Performs other duties as assigned.

Skills

MS Office

Communication

Professionalism

Editing

Organization

Financial analysis

Customer service

Leadership

Training

Education

High School Diploma or Associate's Degree

Job description

Overview

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com.

Job Description Summary

The Office Administrator provides complex administrative support duties for a group or department. Responsibilities may include coordination and scheduling, project work, coordinating work of others, supplies and equipment ordering, expense or invoice processing, monitoring budget balances and general reporting. May work for one or several department professionals or leadership of varying levels. Performs advanced tasks under minimal supervision.

Duties/Responsibilities

• Provides complex administrative support duties
• Prepare reports, meeting minutes and correspondence
• Create and edit documents, spreadsheets and presentations
• Manage schedules, arrange appointments and itineraries
• Coordinate meetings, travel, conference calls, and complete expense reports
• Answer and transfer phone calls
• Responds to routine or moderately complex inquiries (via mail, email, phone) with little direction, asking for guidance when necessary
• Coordinates projects, using all available resources to follow through on issues when needed, applying knowledge as appropriate with little or no direction
• Tracks expense budgets, performs basic bookkeeping tasks and creates financial reports
• Tracks and analyzes financial and productivity data, sets up databases
• Trains less experienced team members
• Performs other duties as assigned

Skills/Abilities

• Highly proficient/advanced using office applications (Microsoft Word, PowerPoint, Excel)
• Highly proficient in all communication skills (phone, verbal and written)
• Ability to handle sensitive information and situations with poise and professionalism
• Ability to proofread and edit written documents
• Excellent organizational, coordination and judgment skills
• Knowledge of financial data and budgets to provide analysis to senior leaders
• Excellent customer service skills with a willingness to provide general guidance and assistance
• Excellent leadership skills in a team environment
• Ability to provide guidance, orient, train and assist other staff

Education

High School Diploma or equivalent required or Associate's Degree in a related field of Study preferred

Experience

7 - 10 years of administrative support experience required

Additional Job Description

Applicants selected for this position may be required to obtain and maintain a government security clearance.

Job Location

City: Reston
State: Virginia
Postal Code: 20190

Salary

The US base salary range for this full-time position is $38.00 - $66.59

Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and does not include bonuses or benefits.

Benefits

Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities.

Inclusivity

Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information.

Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

To request reasonable accommodation, please contact [e-mail].

Our Mission

We are in the business of redefining what is possible. Join our inclusive, multidisciplinary team to engineer the groundbreaking solutions of tomorrow.

Explore life at Draper with our unique culture and benefits at draper.com.