Office Administrator

draper; Reston (VA); On-site; USD 52,000 - 91,000; Full time

Job summary

Draper in Reston, VA is seeking an experienced Office Administrator to provide complex administrative support for a department. You will manage schedules, coordinate meetings, prepare reports, and handle travel arrangements with discretion.

The role requires 7–10 years of experience, strong MS Office skills, and the ability to train staff. A high school diploma or associate degree is preferred, and a government security clearance may be required.

Qualifications

• 7-10 years of administrative support experience required.
• High School Diploma or Associate's Degree in a related field preferred.
• Ability to obtain and maintain a government security clearance if required.
• Strong Microsoft Office skills (Word, PowerPoint, Excel) and excellent communication abilities.

Responsibilities

• Provide complex administrative support for a department.
• Coordinate schedules, meetings, travel, and itineraries.
• Prepare reports, meeting minutes, and correspondence.
• Manage budgets, expense tracking, and basic bookkeeping.

Job description

Overview

Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation. For more information about Draper, visit www.draper.com .

Job Description Summary

The Office Administrator provides complex administrative support duties for a group or department. Responsibilities may include coordination and scheduling, project work, coordinating work of others, supplies and equipment ordering, expense or invoice processing, monitoring budget balances and general reporting. May work for one or several department professionals or leadership of varying levels. Performs advanced tasks under minimal supervision.

Duties/Responsibilities

• Provides complex administrative support duties.
• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• Responds to routine or moderately complex inquiries (via mail, email, phone) with little direction, asking for guidance when necessary.
• Coordinates projects, using all available resources to follow through on issues when needed, applying knowledge as appropriate with little or no direction.
• Tracks expense budgets, performs basic bookkeeping tasks and creates financial reports.
• Tracks and analyzes financial and productivity data, sets up databases.
• Trains less experienced team members.
• Performs other duties as assigned

Skills/Abilities

• Highly proficient/advanced using office applications (Microsoft Word, PowerPoint, Excel)
• Highly proficient in all communication skills (phone, verbal and written)
• Ability to handle sensitive information and situations with poise and professionalism
• Ability to proofread and edit written documents
• Excellent organizational, coordination and judgment skills
• Knowledge of financial data and budgets to provide analysis to senior leaders
• Excellent customer service skills with a willingness to provide general guidance and assistance
• Excellent leadership skills in a team environment
• Ability to provide guidance, orient, train and assist other staff

Education

• High School Diploma or equivalent required or Associate's Degree in a related field of Study preferred

Experience

• 7 - 10 years of administrative support experience required

Additional Job Description

• Applicants selected for this position may be required to obtain and maintain a government security clearance.

Job Location

• City: Reston
• State: Virginia
• Postal Code: 20190

Salary

The US base salary range for this full-time position is $38.00 - $66.59 Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and does not include bonuses or benefits.

Work-life Balance and Benefits

Our work is very important to us, but so is our life outside of work. Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities.

Inclusion and Equality

Draper is committed to creating an inclusive environment. We understand the value of inclusivity and its impact on a high-performance culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, or genetic information. Draper is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment.