Office Administrator

Pitt Ohio; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

Pitt Ohio seeks an Office Administrator for our Corporate Headquarters in Pittsburgh, PA. You will support the director and department staff with HR, payroll, accounting tasks, and project reporting while overseeing storage facility operations.

This full-time role emphasizes organization, accuracy, and effective communication. Ideal candidates have five years of administrative experience, strong Microsoft Office skills, and the ability to handle confidential information with professionalism.

Qualifications

• Five years administrative support experience in the transportation, building maintenance, Real Estate or construction industry.
• High school diploma required to communicate effectively, to perform complex mathematical calculations, and understand various building maintenance concepts. Bachelor degree preferred.
• Strong communication skills including effective written and verbal skills.
• Ability to be highly organized and to manage time effectively.
• Proficient skills in Microsoft Office including Excel, Word, PowerPoint, and Outlook. Skill in building maintenance and construction specific software applications is preferred.
• Ability to solve complex problems and apply critical thinking to complex issues
• Must be able to handle confidential issues
• Must be flexible and adaptive to change
• Must be able to handle customer (internal and external) issues in a professional, upbeat, and calm manner
• Ability to work individually and as part of a team
• Ability to establish and maintain effective relationships with all levels of internal and external customers
• Ability to view problems as challenges to be positively addressed and solved

Responsibilities

• Assistant department director with all phases of the construction process, assist in architectural document management, create and maintain project ledger/tracking project costs, process permits, schedule events, manage utilities, select and order furniture, etc
• Plan and schedule meetings and appointments including travel arrangements
• Draft and edit correspondence, reports, and presentations.
• Accounting and financial reporting including but not limited to data reporting on all utility costs across all terminals, and contract management, check request documentation
• Partial management of strip self-storage facility including but not limited to lease maintenance, rental sales, collections and payment processing, tax reporting, bank reconciliation
• Building maintenance office administration
• Maintain electronic file system for all essential property information, real estate portal updates and back-up file system.
• Ability to react to change productively and handle other essential tasks as assigned
• Research and reporting on department initiatives including but not limited to technology research, sustainability research and reporting, report on company green initiatives, analysis of departmental innovations.
• Support various levels of department employees with issues including invoice processing, HR functions, and payroll support.
• Invoice coding and approval within company software.

Skills

Administrative support

Communication

Time management

Microsoft Office

Problem solving

Teamwork

Education

High school diploma

Bachelor's degree

Tools

Excel

Word

PowerPoint

Outlook

Job description

Overview

PITT OHIO, a $900 million, high service, highly profitable, transportation solutions provider offering SUPPLY CHAIN, LTL and TRUCKLOAD services is seeking an Office Administrator to join our team at our Corporate Headquarters in Pittsburgh, PA.

We offer competitive wages, hospital/medical insurance with no monthly premiums, vision, discount prescription, dental, 401K, profit sharing, paid vacations, pleasant work environment, and much more!

Purpose

To assist the director of the department in all areas of office administration. To support all department employees in the areas of human resources, payroll, and accounting. To assist in the research and reporting of all department projects. To oversee the Strip Self Storage rental property.

Responsibilities

• Assistant department director with all phases of the construction process, assist in architectural document management, create and maintain project ledger/tracking project costs, process permits, schedule events, manage utilities, select and order furniture, etc,
• Plan and schedule meetings and appointments including travel arrangements
• Draft and edit correspondence, reports, and presentations.
• Accounting and financial reporting including but not limited to data reporting on all utility costs across all terminals, and contract management, check request documentation
• Partial management of strip self-storage facility including but not limited to lease maintenance, rental sales, collections and payment processing, tax reporting, bank reconciliation
• Building maintenance office administration
• Maintain electronic file system for all essential property information, real estate portal updates and back-up file system.
• Ability to react to change productively and handle other essential tasks as assigned

Other Duties

• Research and reporting on department initiatives including but not limited to technology research, sustainability research and reporting, report on company green initiatives, analysis of departmental innovations.
• Support various levels of department employees with issues including invoice processing, HR functions, and payroll support.
• Invoice coding and approval within company software.

Qualifications

• Five years administrative support experience in the transportation, building maintenance, Real Estate or construction industry.
• High school diploma required to communicate effectively, to perform complex mathematical calculations, and understand various building maintenance concepts. Bachelor degree preferred.
• Strong communication skills including effective written and verbal skills.
• Ability to be highly organized and to manage time effectively.
• Proficient skills in Microsoft Office including Excel, Word, PowerPoint, and Outlook. Skill in building maintenance and construction specific software applications is preferred. Skill in internet use and research.
• Ability to solve complex problems and apply critical thinking to complex issues
• Must be able to handle confidential issues
• Must be flexible and adaptive to change
• Must be able to handle customer (internal and external) issues in a professional, upbeat, and calm manner
• Ability to work individually and as part of a team
• Ability to establish and maintain effective relationships with all levels of internal and external customers
• Ability to view problems as challenges to be positively addressed and solved

Working Conditions/Physical Requirements

Sedentary work – exerting up to 10 pounds of force occasionally and/or negligible amount of forces frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time; walking and standing are only required occasionally

Close visual acuity is required to perform activities such as preparing and analyzing data and figures, viewing computer terminal, and extensive reading

Typical exposure to interior environmental conditions like air conditioning and dust; no substantial exposure to adverse environmental conditions

Manual dexterity is regularly required including fingering, grasping, and typing; manual dexterity includes repetitive motion of the wrists, hands, and fingers

Talking and hearing required to communication with and listen to others to share or receive information. May be occasionally exposed to noise including telephone, office machinery, and conversations of others