Title Office Administrator

PITT OHIO Express, LLC; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive wages

Health insurance

Vision

Prescription discount

Dental

401K

Profit sharing

Paid vacations

Pleasant work environment

Job summary

PITT OHIO Express LLC in Pittsburgh seeks an Office Administrator to join our Corporate Headquarters team. This full-time role supports the director and departments in HR, payroll and accounting while overseeing project administration and property-related tasks.

Ideal candidates bring five years of admin experience, strong communication, and proficiency in Microsoft Office. The role offers competitive wages and comprehensive benefits in a stable corporate environment.

Qualifications

• Five years administrative support experience in related industries.
• High school diploma required; bachelor degree preferred.
• Strong communication skills including written and verbal.
• Highly organized with effective time management.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Experience with building maintenance or construction software preferred.
• Ability to handle confidential issues.
• Flexible and adaptable to change.
• Ability to handle internal and external customer issues professionally.
• Ability to work independently and in a team.
• Strong relationship-building with stakeholders.

Responsibilities

• Assist department director with all phases of construction process and project accounting.
• Plan and schedule meetings and travel arrangements.
• Draft and edit correspondence, reports, and presentations.
• Accounting and financial reporting including data on utility costs and contract management.
• Manage strip self-storage lease, collections, and tax reporting.
• Office administration for building maintenance.
• Maintain electronic file system and real estate portal updates.
• React to change productively and handle other essential tasks.

Skills

Administrative support

Communication

Organization

Microsoft Office

Problem solving

Confidentiality

Flexibility

Teamwork

Customer service

Research

HR/payroll support

Accounting support

Education

High school diploma

Bachelor's degree preferred

Tools

Excel

Word

PowerPoint

Outlook

Job description

PITT OHIO Express LLC

US-PA-Pittsburgh

ID: 2026-4260

Category: Administrative Assistant

Position Type: Full-Time

Overview

PITT OHIO, a $900 million, high service, highly profitable, transportation solutions provider offering SUPPLY CHAIN, LTL and TRUCKLOAD services is seeking an Office Administrator to join our team at our Corporate Headquarters in Pittsburgh, PA.

• competitive wages
• hospital/medical insurance with no monthly premiums
• vision
• discount prescription
• dental
• 401K
• profit sharing
• paid vacations
• pleasant work environment
• and much more!

Purpose

To assist the director of the department in all areas of office administration. To support all department employees in the areas of human resources, payroll, and accounting. To assist in the research and reporting of all department projects. To oversee the Strip Self Storage rental property.

Responsibilities

• Assistant department director with all phases of the construction process, assist in architectural document management, create and maintain project ledger/tracking project costs, process permits, schedule events, manage utilities, select and order furniture, etc.,
• Plan and schedule meetings and appointments including travel arrangements
• Draft and edit correspondence, reports, and presentations.
• Accounting and financial reporting including but not limited to data reporting on all utility costs across all terminals, and contract management, check request documentation
• Partial management of strip self-storage facility including but not limited to lease maintenance, rental sales, collections and payment processing, tax reporting, bank reconciliation
• Building maintenance office administration
• Maintain electronic file system for all essential property information, real estate portal updates and back-up file system.
• Ability to react to change productively and handle other essential tasks as assigned

Other Duties

• Research and reporting on department initiatives including but not limited to technology research, sustainability research and reporting, report on company green initiatives, analysis of departmental innovations.
• Support various levels of department employees with issues including invoice processing, HR functions, and payroll support.
• Invoice coding and approval within company software.

Qualifications

• Five years administrative support experience in the transportation, building maintenance, Real Estate or construction industry.
• High school diploma required to communicate effectively, to perform complex mathematical calculations, and understand various building maintenance concepts. Bachelor degree preferred.
• Strong communication skills including effective written and verbal skills.
• Ability to be highly organized and to manage time effectively.
• Proficient skills in Microsoft Office including Excel, Word, PowerPoint, and Outlook. Skill in building maintenance and construction specific software applications is preferred. Skill in internet use and research.
• Ability to solve complex problems and apply critical thinking to complex issues
• Must be able to handle confidential issues
• Must be flexible and adaptive to change
• Must be able to handle customer (internal and external) issues in a professional, upbeat, and calm manner
• Ability to work individually and as part of a team
• Ability to establish and maintain effective relationships with all levels of internal and external customers
• Ability to view problems as challenges to be positively addressed and solved

Working Conditions/Physical Requirements

• Sedentary work exerting up to 10 pounds of force occasionally and/or negligible amount of forces frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time; walking and standing are only required occasions
• Close visual acuity is required to perform activities such as preparing and analyzing data and figures, viewing computer terminal, and extensive reading
• Typical exposure to interior environmental conditions like air conditioning and dust; no substantial exposure to adverse environmental conditions
• Manual dexterity is regularly required including fingering, grasping, and typing; manual dexterity includes repetitive motion of the wrists, hands, and fingers
• Talking and hearing required to communication with and listen to others to share or receive information. May be occasionally exposed to noise including telephone, office machinery, and conversations of others

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