Office Administrator

Rinnai America Corporation; Peachtree City (GA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health benefits from day one

401k match

PTO and paid holidays

Tuition reimbursement

Professional development

Job summary

Rinnai America Corporation is seeking an Administrative Support professional to ensure efficient day-to-day office operations and provide comprehensive administrative assistance. You will greet visitors, route inquiries, and maintain a professional lobby while managing mail, shipments, and office supplies.

The role includes coordinating travel, fleet programs, events, and communications, while upholding company policies and security practices.

Qualifications

• Associate Degree in Business Management and/or equivalent work experience required.
• 3+ years of corporate or professional environment experience.
• Advanced Microsoft Office Suite user.

Responsibilities

• Greet customers and visitors in a friendly, professional manner.
• Direct customers and visitors to appropriate departments or individuals.
• Maintain a professional lobby appearance and mailroom organization.
• Handle receipt/shipment of FedEx/UPS/USPS and order materials for shipments.
• Perform filing, typing, data entry, copying, binding, scanning, etc.
• Maintain office security and add/remove employees in the security system.
• Oversee travel platform registrations and assist employees as needed.
• Facilitate fleet car and fuel card program; track inventory and report.
• Coordinate events and communications; manage employee milestones.
• Manage inventory for swag, security cards, and supplies.

Skills

Strong organizational skills

Time-management

Verbal and written communication

Attention to detail

Professional demeanor

Discretion with confidential info

Problem-solving

Education

Associate Degree in Business Management

Tools

Microsoft Office Suite

Job description

Rinnai America Corporation is the leader in tankless water heating, a technology that is growing rapidly as businesses and homes “yank the tank” and convert to an efficient, endless supply of hot water and the only tankless water heating manufacturer in the US. We have a commitment to our employees and a strong, accountable culture with a practice of giving back to our communities.

Position Summary

Responsible for ensuring the efficient day-to-day operation of the office by providing administrative support, managing office procedures, coordinating communications, events, and assisting employees, visitors, and leadership. Serves as a key point of contact at our main entrance and helps maintain an organized, professional, and productive work environment.

• This position is located at 103 International Drive Peachtree City, GA.
• Other Perks/Benefits: Best-in-class health benefit programs that provide eligibility on 1st day of employment, 401k match, Paid Volunteer Community Service Day, and so much more.

Administrative Support

• Greet customers and visitors to Rinnai in a friendly, confident, and professional manner.
• Effectively assist and direct customers and visitors to the appropriate department or individuals within the company.
• Maintain a professional appearance in the front lobby.
• Maintain organization of mailroom.
• Handling receipt and shipment of Fed Ex, UPS, and daily USPS mail in addition to ordering any needed material for UPS and FedEx shipments.
• Carry out administrative tasks such as filing, typing, data entry, copying, binding, scanning, etc.

Office Administration

• Responsible for maintaining office security by following safety procedures, adding and removing employees to the security system.
• Oversee travel platform by maintaining employee registrations and assist employees as needed
• Facilitate fleet car and fuel card program by tracking inventory, assigning pool cars, manage fuel cards, and provide monthly reports
• Coordinate company events and communications (i.e.: Employee/company events, holidays events, farwell/welcome celebrations, office openings, RAC Chat).
• Review annual service award recipient list, coordinate award orders, and communication to leaders and employees
• Maintain and order inventory for Rinnai swag, security cards, and other supplies.
• Additional tasks assigned to ensure the efficient operation, health, and safety of the company.

Other

• Various projects as requested.
• Awareness and compliance of company Policies and Procedures.
• Observance of Rinnai’s Ethical Standards.
• Adherence to Rinnai’s Charter, Policies, Codes of Conduct, and Civility policy.
• Exhibit Cultural Beliefs.

Job Requirements

Knowledge

• Associate Degree in Business Management and/or equivalent work experience required.
• 3+ years of corporate or professional environment experience
• Advance Microsoft Office Suite user

Skills

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Teams).
• Ability to manage multiple priorities and meet deadlines.
• Attention to detail and accuracy.
• Professional demeanor and customer-service orientation.
• Ability to handle confidential information with discretion.
• Strong problem-solving and critical-thinking abilities.

Working Conditions & Physical Requirements

Physical Activities

• Remaining in a stationary position, often standing, or sitting for prolonged periods.
• Communicating with others to exchange information.
• Accessing the accuracy, neatness, and thoroughness of the work assigned

Physical Demands

• Sedentary work that primarily involves sitting or standing.

Environmental Conditions

• No adverse environmental conditions expected.

Medical, Dental, Vision, and Prescription

Flexible Spending Account (FSA) options for Medical and Dependent Care

Paid Time Off (PTO), Floating Holidays (FH)

Paid Holidays

401(k) Plan with Company Match

Company Paid Life Insurance

Voluntary Life Insurance

Short- and Long-Term Disability

Professional Development

Tuition Reimbursement

Paid Volunteer Community Service Day

Tobacco and Drug-Free Campuses

Employee, family, and friend’s discount

Rinnai America Corporation is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.