Office Administrator

UNIVERSITY OF OKLAHOM; Oklahoma City (OK); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

UNIVERSITY OF OKLAHOM in Oklahoma City seeks an Office Administrator to support the Department Chair and leadership team in a fast-paced academic healthcare setting.

The role requires a Bachelor’s Degree and 3 years of experience in office management or administrative coordination, with strong organizational and interpersonal skills to handle multiple priorities while maintaining confidentiality.

Qualifications

• Bachelor's degree required.
• Minimum 3 years of office management/administrative coordination experience.

Responsibilities

• Provide comprehensive administrative support to the Department Chair and leadership team.
• Coordinate office operations and communications to ensure smooth daily functions.
• Facilitate meetings and manage special projects for the department.
• Support faculty, staff and trainees with timely information and resources.
• Contribute to departmental initiatives and collaborative work environment.

Skills

Communication

Organizational skills

Confidentiality

Education

Bachelor's Degree

Job description

Pay Range:Targeted salary up to $50,300, based on experience.

Benefits Eligible:Yes

Work Schedule:Monday - Friday, Standard/Fixed Schedule

Travel:Not required

Position Introduction:

The Department of Pediatrics Chair's Office is seeking a highly organized, proactive, and customer-focused Office Administrator to provide comprehensive administrative support in a fast-paced academic healthcare environment. This position plays a critical role in supporting the Department Chair and leadership team by coordinating office operations, managing communications, facilitating meetings and special projects, and serving as a key resource for faculty, staff, trainees, and external partners. The ideal candidate is a detail-oriented professional with exceptional organizational and interpersonal skills who can effectively manage multiple priorities while maintaining confidentiality and professionalism. This role requires strong problem-solving abilities, sound judgment, and a commitment to delivering outstanding administrative support that contributes to the department's mission of excellence in patient care, education, research, and community service. As a central member of the Chair's Office team, the Office Administrator will help ensure efficient daily operations, support strategic departmental initiatives, and foster a positive and collaborative work environment.

Required Education and Experience:

• Bachelor's Degree
• 3 years of experience in office management, administrative coordination, or related roles

Equivalency/Substitution: Experience or a combination of education & related experience can be considered in lieu of degree. A one-to-one ratio is used to determine the number of years of experience required in place of a degree.

Required Certifications and Licenses:

None

Hiring Contingent Upon a Background Check: Yes