Office Administrator

Merakey; Northern (KY); Hybrid; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Retirement plan

DailyPay

EAP

Educational assistance

Employee discounts

Online learning

Job summary

Merakey is seeking a Program Administrative Assistant to join our team in Colmar, PA. This full-time, onsite role (37.5 hours per week) supports Community-Based Mental Health Programs throughout Montgomery County, handling administrative, billing, compliance, and operational tasks to ensure high-quality services.

Working Monday through Friday, 9:00 AM to 5:00 PM, you will manage billing, track documentation, support staff and leadership, and coordinate daily office operations, contributing to a

Qualifications

• High School Diploma or equivalent.
• Proficiency with Microsoft Excel and Word.
• Knowledge of general office equipment.

Responsibilities

• Process billing through the EHR and track encounters.
• Coordinate administrative and office operations to support teams.
• Ensure timely completion of documentation and regulatory requirements.
• Support staff and leadership in daily tasks.

Skills

General office skills

Proficient in Microsoft Office

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Office equipment

Job description

The ideal candidate will possess the following qualifications:

• High School Diploma or equivalent


• Proficient in Microsoft Office, specificallyexcel and word


• knowledge of general office equipment

Preferred skills and experience:

• Electronic Health Records systems (EHR)


• Medical Billing


• Purchase Orders

Description

Make a difference behind the scenes while supporting life-changing mental health services.

Merakey is seeking a Program Administrative Assistant to join our team in Colmar, PA. This full-time, onsite position (37.5 hours per week) supports our Community-Based Mental Health Programs throughout Montgomery County, providing essential administrative, billing, compliance, and operational support that helps ensure quality services for the individuals and families we serve.

Working Monday through Friday, 9:00 AM to 5:00 PM, you will play a key role in maintaining program efficiency by managing billing processes, tracking documentation and compliance requirements, supporting staff and leadership, and coordinating daily office operations. This is an excellent opportunity for a detail-oriented professional who enjoys collaborating with others, solving problems, and contributing to a mission-driven organization dedicated to improving lives.

• Billing & Financial Coordination: Process billing through the EHR; track member encounters for compliance; reconcile productivity reports with billable documentation; manage billing corrections, A/R issues, and unbilled reporting; attend A/R meetings and provide reporting support.


• Compliance & Documentation: Monitor treatment plan compliance; communicate insurance and guarantor changes; ensure timely completion of documentation and regulatory requirements; maintain accurate program data, reports, and spreadsheets.


• Administrative & Office Operations: Serve as the primary contact for building maintenance; coordinate team meetings; create staff ID badges; process purchase orders; manage office supplies and inventory; monitor phone calls and voicemail; maintain filing systems; provide general clerical support.


• Staff & Program Support: Work with staff to resolve missing documentation, billing corrections, and fiscal process issues; collaborate with the Program Assistant on building inspections, fire drills, and facility maintenance activities.


• Meetings & Professional Development: Attend department, agency, and team meetings; complete required annual trainings and other professional development activities; perform additional duties as assigned to support program operations.

Earn $20.96 per hour.

Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including:

• Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.


• Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.


• DailyPay -- access your pay when you need it!


• On the Goga well-being platform, featuring self-care tools and resources.


• Access Care.com for backup childcare, elder care, and household services.


• Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).


• Tuition reimbursement and educational partnerships.


• Employee discounts and savings programs on entertainment, travel, and lifestyle.


• Access to Pryor Online Learning for free online personal development classes.

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year.

Merakey strictly follows a zero-tolerance policy for abuse.

Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply.

Merakey welcomes all Veterans to apply!

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This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.

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