Office Administrator

Schwan-Cosmetics; Murfreesboro (TN); On-site; USD 28,000 - 32,000; Full time

Job summary

Schwan-Cosmetics in Murfreesboro, TN is seeking an Office Administrator to provide comprehensive administrative support across the organization and coordinate office operations.

Responsibilities include executive support, HR administration, quality documentation, and maintaining accurate records, with emphasis on discretion, organization, and the ability to manage multiple priorities in a manufacturing setting. The role also supports budgeting, safety compliance, and ongoing process improvements.

Qualifications

• Highly organized and discreet with strong attention to detail.
• Ability to work independently and manage competing priorities in a fast-paced environment.
• Experience supporting executive leadership and coordinating HR and quality documentation.

Responsibilities

• Coordinate daily office and front-office operations, including access, supplies, reception, and workplace organization.
• Provide confidential executive support to the Managing Director and leadership team, including calendars, meetings, and travel.
• Assist HR administration and employee programs, maintain personnel records, onboarding, payroll, and benefits support.
• Support quality records and document control, batch-release docs, specifications, and KPI reports in line with cGMP.
• Assist with budgeting, monthly reconciliation, invoicing, reports, and process improvements.
• Maintain confidentiality, comply with policies, and ensure safety and record-retention requirements.

Skills

Organizational skills

Discretion

Detail-oriented

Independent work

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Administrator

Regular - FT NE Hourly Full-Time Clerical Murfreesboro, TN, US

Salary Range: $20.00 To $23.00 Hourly

Position Summary

The Office Administrator provides comprehensive administrative support across the organization, coordinating office operations, executive support, human resources administration, quality documentation, employee programs, and business records. This role serves as a central point of coordination for employees, leaders, clients, and vendors and is responsible for maintaining accurate information, timely communication, organized records, and consistent follow-through.

The ideal candidate is highly organized, discreet, detail-oriented, and comfortable managing competing priorities in a fast-paced manufacturing environment. The Office Administrator must be able to work independently, exercise sound judgment, protect confidential information, and collaborate effectively with all levels of the organization.

Office Administration and Front Office Operations

• Coordinate daily office and front-office operations, including access, supplies, reception, employee programs, vendor services, workplace organization, and related safety, environmental, and quality requirements.

Executive and Leadership Support

• Provide confidential administrative support to the Managing Director and leadership team, including calendar and meeting coordination, correspondence, presentations, minutes, events, travel, communications, and follow-up.

Human Resources Administration

• Support HR administration and employee programs by maintaining personnel and HRIS records, processing employee changes, completing I9's, assisting with recruitment, onboarding, payroll, timekeeping, benefits, training, reporting, engagement activities, and internal communications.

Quality Records and Document Control

• Support quality records, batch-release documentation, document control, master data, Product Information Files, specifications, inspection plans, change controls, training records, quality notifications, client samples and approvals, and KPI reporting in accordance with cGMP and company requirements.

Financial, Reporting, and Program Administration

• Support budget tracking, monthly reconciliation, invoice processing, recurring reports, metrics, records management, and continuous-improvement activities.

Compliance, Confidentiality, and Safety

• Maintain confidentiality and accurate, retrievable records; follow company policies, document-control procedures, record-retention requirements, applicable regulations, and site safety and PPE requirements; perform other duties as assigned.