Office Administrator

UFP Packaging, LLC; Milwaukee (WI); On-site; USD 40,000 - 52,000; Full time

Job summary

UFP Industries in Milwaukee, WI is seeking an Office Administrator to plan, direct and coordinate the administrative office functions, assist plant personnel matters, and ensure compliance with HR regulations and accounting policies.

The role involves staffing support, screening applicants, managing temp agencies, payroll timing, benefits enrollment, and helping maintain internal controls while coordinating with management and plant operations.

Qualifications

• Minimum high school diploma with experience in administration or accounting.
• Minimum of one year of office administration experience.
• Proficiency in business software including Excel, Word and Outlook.

Responsibilities

• Plan, direct and coordinate administrative office functions.
• Assist with staffing needs and screen applicants.
• Ensure access to Employee Self-Service and benefits enrollment.
• Oversee time and attendance and payroll submissions.
• Assist with accounting functions per policy.

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Summary The Office Administrator is responsible for planning, directing and coordinating the administrative office functions, coordinating plant personnel matters, compliance with HR government and corporate regulations, and compliance with accounting policies.

Principle Duties and Responsibilities

• Works closely with plant management to assist with their staffing needs
• Posting jobs and screening applicants
• Managing temporary agencies and employees
• Compliance with pre-employment drug test screening
• Oversees the new hire and orientation process
• Ensures all new hires have access to the Employee Self-Service system and complete their benefits enrollment
• Ensures employees have access to IPay to view and print their paystubs
• Ensures time and attendance system is accurate, and submits hours to the Payroll department on time for processing
• Identifies, researches, and resolves Administrative problems and opportunities
• Assists with accounting functions in accordance with established procedures and Company policy
• Reviewing Internal Control Checklist with Management
• Assists in ensuring the plant complies with Federal, State, and Company personnel laws and regulations, and HR policies and practices
• Distributes and posts communication pieces and materials throughout the office and the plant as necessary
• Ensures all personnel documents are scanned into OnBase to be filed into the employee's personnel file
• Completes special projects as needed
• Performs other duties as required

Qualifications

• Minimum high school diploma with experience in administration/accounting
• Minimum of one year of experience in office administration or related areas
• Working knowledge in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)

The Company is an Equal Opportunity Employer.

Please watch our welcome video below to learn more about UFP Industries!

Wondering what the companies of UFP Industries are all about? We're successful. We've been around for more than 65 years, and we've been profitable every year since our founding. We work hard, and we know how to set and beat records. We're competitive. Our line of work is demanding, but you'll get back what you put in and have fun doing it. We're family. We care for each other and want to see each other succeed. We enjoy watching each other build great careers and take advantage of the many opportunities we have to advance. And that makes UFP Industries a great place to be. We work hard and smart. We learn and grow from each other, from experience, from trial and error, from success. We collaborate to maintain our competitive edge. And we do it all on a global scale.