Office Administrator

GFL - Sewer Technologies Division; Lugoff (SC); In loco; USD 35.000 - 60.000; Tempo pieno

Descrizione del lavoro

GFL - Sewer Technologies Division is seeking an Office Administrator with dual responsibilities in scalehouse operations and office support. The role includes weighing trucks, generating tickets, and enforcing safety, as well as providing administrative coverage for the General Manager across multiple sites.

Responsibilities also include reconciling daily transactions, processing payroll data, and maintaining accurate records across locations.

Competenze

• 2-4 years of administrative or scalehouse operator experience.
• Experience handling daily transactions and reporting.
• Proficient with MS Office and basic scale software.

Mansioni

• Serve as Scalehouse Operator and manage inbound/outbound material flows.
• Weigh trucks, generate tickets, verify load classifications, and ensure safety compliance.
• Provide admin support to GM and cross-site coverage for multiple locations.
• Reconcile scale transactions, cash/credit receipts, and waste flow documentation.
• Assist with payroll processing and HRIS data updates as needed.
• Prepare month-end reports and assist with audit/compliance tasks.

Conoscenze

Scalehouse operations

Customer service

Data entry

MS Office

Attention to detail

Formazione

High school diploma

Associate/Bachelor degree (asset)

Strumenti

AS400

Tower

WasteWorks

TRUX

Descrizione del lavoro

Dual-Role Daily Operations - Shift Split

• First Half of Shift - Scalehouse Operations: Act as the primary Scalehouse Operator managing inbound and outbound material flows, weighing trucks, generating weigh scale tickets, and verifying load classifications. Enforce safety protocols, regulatory compliance, and site access controls at the scale house terminal. Deliver exceptional, professional customer service to third-party drivers, commercial haulers, and local patrons entering the site.
• Second Half of Shift - Office Administration & Multi-Site Support: Transition to administrative duties, serving as direct operational support to the General Manager and providing cross-site administrative coverage for assigned branch locations. Reconcile daily scale house transactions, cash/credit receipts, and waste flow documentation across multiple sites.

General Manager & Operational Support

• Strategic Reporting: Prepare and verify critical month-end reports for the GM, including landfill accruals, commodity tracking, scale traffic metrics, and recycling scrap reconciliation.
• Audit & Compliance Lead: Support the GM in meeting all division and Home Office audit requirements; maintain municipal quarterly billing spreadsheets and Public Inventory (PI) tracking.
• Multi-Site Coordination: Act as the GM’s point of contact for multi-facility logistics, internal office moves, purchasing requests, and organizing onsite meetings across assigned sites.
• Public Relations: Manage and schedule customer service initiatives and community events on behalf of the GM and the branches.

Onsite Branch & Personnel Coordination

• Department Liaison: Provide daily guidance to Customer Service Representatives and scale personnel; assist the GM with performance management, hiring workflows, and staff development.
• Onsite Training: Facilitate hands-on orientation and training for new staff regarding branch scale procedures, safety standards, and proprietary software.
• Personnel & Payroll: Support assigned branch locations by processing payroll for all personnel; manage HRIS/ADP data updates to ensure employee status and records are consistently accurate.

Revenue & Document Integrity

• Billing Oversight: Manage manual municipal and commercial billing; ensure all scale tickets, roll-off work orders, and residential accounts are entered into the ERP system with 100% accuracy.
• Waste Flow Compliance: Coordinate special waste documentation and monitor environmental and regulatory compliance across scale house operations.
• Inventory Management: Proactively manage office and scale house supplies and equipment inventory across locations to ensure zero operational downtime.

Knowledge, Skills, and Competencies

• Experience: 2-4 years of administrative and/or scalehouse operator experience, preferably in an industrial, waste management, or logistics environment supporting multi-site operations.
• Scalehouse & Data Proficiency: Experience operating heavy-vehicle weigh scales, processing scale tickets, and managing high-volume inbound/outbound traffic flow.
• GM Support: Proven ability to handle sensitive data, prepare operational reports, and act as a reliable liaison for senior leadership across multiple locations.
• Education: High school diploma required; Associate’s or Bachelor’s degree in Business or a relevant field is an asset.
• Technical Savvy: Advanced MS Office proficiency; AS400, Tower, or specialized scale software (e.g., WasteWorks, TRUX) experience is highly preferred.
• Reliability & Adaptability: Must be able to work 100% onsite and adapt fluidly between active scale house duties and detailed administrative/reporting tasks.

Physical/Mental Demands & Working Conditions

• Onsite & Multi-Site Presence: 100% non-remote position required to be onsite daily to support physical site operations and the General Manager; occasional travel between local assigned sites may be required.
• Industrial Environment: Dynamic dual environment split between an active scalehouse booth and an office within industrial facilities; exposure to moderate noise levels, truck traffic, and variable weather conditions during scale duties.
• Physical Tasks: Ability to sit or stand for extended periods (5+ hours); ability to regularly move between scale facilities and office spaces; ability to lift/move up to 25 pounds.
• Communication: Exceptional interpersonal skills; ability to communicate effectively with scale house visitors, drivers, municipal partners, site staff, and corporate executives.

Job ID

R40585

Job Profile

Office Administrator

Job Country

• United States
• United States