Office Administrator

Stuever & Sons; Lombard (IL); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading company in the beverage dispensing industry is seeking an Office Administrator to join its accounting department. This entry-level role involves managing accounts receivable, facilitating invoice payments, and communicating with customers. The position offers competitive hourly wages, comprehensive benefits, and opportunities for growth within the hospitality sector.

Benefits

401(k) with company match

Health, dental, and vision coverage

Paid time off (PTO)

Paid holidays

Telemedicine

Performance reviews with pay increases

Qualifications

• High school diploma and relevant administrative experience required.
• Strong customer service and professional communication skills needed.
• Bilingual in English and Spanish preferred.

Responsibilities

• Issue A/R invoices to customers daily via Quickbooks.
• Facilitate payment of invoices and follow up on past due accounts.
• Document daily collections activity and maintain customer accounts.

Skills

Customer service

Professional communication

Time-management

Attention to detail

Bilingual (English and Spanish)

Education

High school diploma

Tools

Microsoft Office

Google Suite

Quickbooks

Job description

4 days ago Be among the first 25 applicants

Company Overview

Stuever & Sons, under the A Head for Profits of Illinois (AHFP) ownership group, is an industry leader in the beverage dispensing segment with the largest geographic footprint among service providers. We install, service, and maintain draft beer systems, wine on tap, cocktails on tap, and coffee/water systems for the hospitality sector.

Position Overview

The Office Administrator is part of the accounting department of the AHFP ownership group. The role involves collecting payments due to the company and recording transactions related to accounts receivable. The position reports to the Controller and other key executives.

General Duties and Responsibilities

• Issue A/R invoices to customers daily via Quickbooks and other channels such as email, mail, phone, and customer billing portals.
• Facilitate payment of invoices by sending reminders, statements, and inquiries via various channels.
• Follow up on past due accounts according to the Collections SOP.
• Document daily collections activity and customer interactions.
• Maintain and update customer accounts with accurate contact, billing, and tax information.
• Receive and process payments through checks, debit/credit cards, and ACH.
• Prepare deposits and record transactions accurately and promptly.
• Communicate with customers and internal teams to resolve billing issues and obtain missing details.
• Coordinate with the team on billing disputes and review aging reports regularly.
• Answer incoming calls, process mail, and perform other duties as assigned.

Required Skills

• Customer service and professional communication skills.
• Strong time-management and multitasking abilities.
• High school diploma and relevant administrative experience.
• Proficiency with office equipment, Microsoft Office, and Google Suite.
• Attention to detail and bilingual in English and Spanish.

Benefits

• Benefits valued at over $10k, including 401(k) with company match, health plans, PTO, and paid holidays.
• Health, dental, and vision coverage eligibility after 60 days.
• Additional perks include telemedicine and performance reviews with pay increases.

Salary

• $22.00 - $24.00 per hour, with growth opportunities and overtime.

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industry: Hospitality

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