Office Administrator

Oceania Inc; Lake Forest (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Oceania Inc, a dynamic e-commerce and trading company, is seeking an Office Administrator to ensure day-to-day operations at its Lake Forest headquarters run smoothly. The ideal candidate will excel in administrative, financial, and logistical duties while maintaining office order. With a competitive pay range of $19-$26 per hour, this full-time position requires strong attention to detail and organizational skills to support the HR and operations teams effectively. Join us and be part of a fast-growing organization!

Qualifications

• 2+ years of office administration experience with finance-related responsibilities.
• Bilingual (English/Mandarin or Spanish) is a plus.
• Experience working in a fast-paced or multi-brand environment preferred.

Responsibilities

• Manage administrative functions, support HR and operations teams.
• Handle office logistics, manage vendor payments and billing.
• Ensure a clean, safe, and welcoming workplace.

Skills

Attention to detail

Organizational skills

Communication skills

Education

High school diploma or equivalent

Associate or bachelor's degree (preferred)

Tools

Microsoft Office

Google Workspace

QuickBooks

Job description

1 day ago Be among the first 25 applicants

Oceania International provided pay range

This range is provided by Oceania International. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$19.00/hr - $26.00/hr

Position Office Administrator

Job Classification: Non-Exempt

Assignment Category: Full Time – 40 hours per week

Department: HR & Admin

Reports To: HR Manager

Salary Range (Hourly): $19/Hr - $26/Hr

Company Overview and Job Description Summary:

Oceania International is a dynamic e-commerce and international trading company that develops, markets, and distributes consumer and industrial products across multiple brands and platforms. Our diverse portfolio includes OMTech Laser, Greenshine New Energy, Stanford Advanced Materials, Kyoku Knives, Viribus, Gunnr, and more. We are a fast-growing organization seeking a proactive, organized, and service-minded Office Administrator to support our headquarters and ensure day-to-day operations run smoothly.

Position Summary

The Office Administrator is responsible for coordinating and maintaining the smooth operation of the office. This includes managing administrative functions, supporting HR and operations teams, handling office logistics, managing vendor payments and billing, and ensuring a clean, safe, and welcoming workplace. The ideal candidate is detail-oriented, proactive, and capable of juggling administrative and financial tasks with professionalism and accuracy.

Main Responsibilities/Functions:

Position Office Administrator

Job Classification: Non-Exempt

Assignment Category: Full Time – 40 hours per week

Department: HR & Admin

Reports To: HR Manager

Salary Range (Hourly): $19/Hr - $26/Hr

Company Overview and Job Description Summary:

Oceania International is a dynamic e-commerce and international trading company that develops, markets, and distributes consumer and industrial products across multiple brands and platforms. Our diverse portfolio includes OMTech Laser, Greenshine New Energy, Stanford Advanced Materials, Kyoku Knives, Viribus, Gunnr, and more. We are a fast-growing organization seeking a proactive, organized, and service-minded Office Administrator to support our headquarters and ensure day-to-day operations run smoothly.

Position Summary

The Office Administrator is responsible for coordinating and maintaining the smooth operation of the office. This includes managing administrative functions, supporting HR and operations teams, handling office logistics, managing vendor payments and billing, and ensuring a clean, safe, and welcoming workplace. The ideal candidate is detail-oriented, proactive, and capable of juggling administrative and financial tasks with professionalism and accuracy.

Main Responsibilities/Functions:

Office & Administrative Support

• Greet and assist visitors and vendors.
• Answer and route incoming calls and emails.
• Manage mail, packages, and deliveries.
• Maintain office cleanliness and coordinate with janitorial and maintenance vendors.
• Monitor and restock office, kitchen, and restroom supplies.
• Support scheduling for interviews, meetings, and events.
• Help onboard new hires by preparing desks, badges, and equipment.

Facilities Management

• Coordinate office repairs and maintenance needs.
• Assist with office moves and furniture setup.
• Conduct regular safety and compliance checks (e.g., emergency protocols, PPE availability).

Finance & Billing Support

• Process and track office-related invoices and payments.
• Submit check and ACH requests to the Finance Department.
• Maintain accurate records of billing, office expenses, and vendor payments.
• Reconcile monthly office bills (e.g., utilities, cleaning services, equipment leases).
• Communicate with vendors regarding billing issues or payment status.

Event & Project Coordination

• Organize internal events such as company lunches, holiday parties, and team activities.
• Coordinate logistics such as catering, supply purchases, and room setup.
• Track event-related expenses and stay within budget.

Qualifications:

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 2+ years of office administration experience with finance-related responsibilities.
• Strong proficiency in Microsoft Office, Google Workspace, and basic accounting tools (e.g., QuickBooks or equivalent a plus).
• Exceptional attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Ability to manage sensitive information with discretion.
• Experience working in a fast-paced or multi-brand environment preferred.
• Bilingual (English/Mandarin or Spanish) is a plus, but not required.

Working Conditions and Physical Requirements:

• On-site role at the Santa Ana, CA office.
• Occasional lifting or moving of items up to 25 lbs.
• Frequent walking throughout the office and warehouse areas.
• Traveling may be required

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  International Trade and Development

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