OFFICE ADMINISTRATOR

ADP, Inc.; Indiana; On-site; USD 36,000 - 48,000; Full time

Job summary

ADP, Inc. is seeking an Office Administrator for a residential real estate office in Angola, IN. The role supports Sales Agents, handles reception, and processes listings, closings, and deposits. Regular travel to other regional offices is required, with the home office in Angola.

The administrator will maintain logs and reports, manage mail and supplies, and assist the managing broker as needed. Strong communication and organization are essential.

Qualifications

• Excellent communications skills and professional demeanor.
• Personable and friendly with strong interpersonal skills.
• Proficient with Microsoft Office, Google products and back-office software.
• Ability to handle multiple priorities and meet deadlines.
• Strong typing and meticulous follow-through.
• Highly organized with problem-solving abilities.

Responsibilities

• Process listings, sales, and closings for the region.
• Scan and deposit checks and manage mail flow.
• Support Sales Agents and assist visitors in the office.
• Coordinate with regional offices on travel and scheduling.
• Open and close the office per local instructions.
• Maintain logs, monthly reports and orderly files.
• Provide general information about real estate listings.

Skills

Excellent communications

People skills

Microsoft Office

Google Suite

Back-office software

Time management

Follow-up

Typing

Problem solving

Organization

Adaptability

Education

Administrative experience

Tools

MS Office

Google Docs/Sheets

Job description

The Administrator performs daily activities necessary to operate a residential real estate office. The Office Administrator is a professional and personable resource to the Sales Agents and the public. They perform a variety of receptionist and administrative activities. Regular travel to other regional offices will be required. Home office will be inAngola, IN.

ESSENTIAL DUTIES AND RESPONSIBILITIES

General Duties Include:

Process listings, sales, and closings that are turned in by the agents in the region

Scan and deposit checks

Use our various computer programs to process listings, sales, and closings for the region

Perform receptionist responsibilities: including greeting visitors, answering incoming calls, scheduling appointments, and providing general information regarding real estate listings

Process incoming and outgoing mail

Assist our Sales Agents with troubleshooting and resolving issues

Assemble listing and buyer packets, as needed

Maintain accurate logs and monthly reports for the office

Monitor office supplies and complete order process when necessary

Maintain organized and accurate files on all work processes

Open and close the office daily per local office instructions (turn on lights and radio, computer monitors, make coffee, straighten office areas, etc.)

Support the managing broker as needed

QUALIFICATIONS

Person should possess the following:

Excellent communications skills

Personable and friendly

Proficient with technology (Microsoft Office, Google products and other back-office software)

Ability to work well under pressure balancing multiple priorities and assignments to meet deadlines

Consistent with follow up and follow through

Strong typing skills

Ability to handle and resolve recurring problems

Must be highly organized

Adaptable to various personalities/situations

EDUCATION and/or EXPERIENCE

Combination of education and experience sufficient to successfully perform the essential duties of the job

LANGUAGE SKILLS

Ability to read and understand documents and to communicate with agents and other staff members in a courteous and professional manner

MATHEMATICAL SKILLS

Basic Accounting knowledge helpful in processing closings, deposits and the monthly billing statements

REASONING ABILITY

Ability to define the problem, establish facts and draw a valid conclusion to solve the problem and plan initiatives

PHYSICAL DEMANDS

Mobility to work in a standard office setting using standard office equipment including:

Stamina to maintain attention to detail despite interruptions

Strength to lift and carry files weighing up to 3 pounds

Vision to read printed materials and a computer screen

Hearing and speech to communicate in person and over the telephone

WORK ENVIRONMENT

Frequently subject to interruptions in a moderate noise level office setting