Office Administrator

BrandSafway; Grandville (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

BrandSafway is seeking an Office Administrator to ensure smooth daily operations and provide administrative support. This full-time role includes managing payroll, scheduling, and interaction with internal teams and clients. We offer a competitive benefits package and a salary ranging from $45k to $65k annually.

Benefits

Medical insurance

Dental insurance

Vision insurance

Life and disability insurance

401k plan

Qualifications

• Minimum 2 years experience in office administration.
• Proficiency in Microsoft Office Suite.
• Ability to manage confidential information.

Responsibilities

• Oversee daily office operations and scheduling.
• Manage payroll processes and internal documentation.
• Provide customer service to internal and external stakeholders.

Skills

Organizational Skills

Multitasking Skills

Communication Skills

Confidentiality

Education

High school diploma or equivalent

Associate’s or bachelor’s degree preferred

Tools

Microsoft Office Suite

Salesforce

Job description

Come join our growing team. We are looking for anOffice Administrator.

Spider by BrandSafWay, designs and manufactures suspended access equipment products including traction hoists, drum hoists, suspended scaffolding, modular platforms, rigging equipment, aerial work cages or swing stages, along with wire rope and required electrical and welding accessories.

BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance along with a generous 401k plan. The salary range for this position is $45k- $65kannually. This range represents the anticipated low and high end of the salary for this position.

Schedule: Monday-Friday 7am-3:30pm
Job Type: Full-time, benefits eligible
Pay:$45-65k
Location:Grandville, MI (on-site)

Key Responsibilities:

• Oversee daily office operations, including scheduling, correspondence, supply inventory, and general administrative duties.
• Serve as the primary point of contact for internal teams, vendors, and customers, delivering high-quality administrative and customer service support.
• Manage timekeeping and payroll processes, including collecting and submitting employee hours to payroll for weekly processing.
• Accurately maintain and input data in internal systems such as Salesforce, Rental man, and other project management platforms as needed.
• Support invoicing, accounts payable/receivable, and lump-sum billing tracking to ensure timely and accurate financial processing.
• Coordinate meetings, prepare agendas, record minutes, and track action items to support team efficiency and follow-through.
• Monitor safety documentation to ensure alignment with BrandSafway safety standards and compliance requirements.
• Track packages and ensure the secure, timely distribution of materials, including employee paychecks.
• Provide exceptional customer service to internal and external stakeholders.
• General administrative duties required by the region.

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• At least 2 years of experience in office administration or a similar role, preferably in the construction or industrial services industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools and systems (e.g., Salesforce).
• Strong organizational and multitasking skills with exceptional attention to detail.
• Effective written and verbal communication skills.
• Ability to manage confidential information with professionalism and discretion.
• Payroll experienced
• Knowledge of basic accounting principles and experience with invoicing or financial processes is a plus.
• Commitment to upholding BrandSafway’s core values, including safety, teamwork, and integrity.

About Us:

BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 26 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today’s BrandSafway is At Work For You — leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive.

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status.

Notice to all potential job candidates:
Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for tentatively special treatment or consideration. If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at [e-mail] and provide the name of the individual and any other documentation or proof of such an act.