Office Administrator

Freeman Company; Fort Wayne (IN); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Tuition Reimbursement

Life, Accident and Disability

Retirement with Company Match

Paid Time Off

Job summary

The Freeman Company is seeking an Office Administrator to provide essential administrative and operational support at our Fort Wayne location. This in-person role serves as the first point of contact for staff, clients, and visitors, helping keep the office organized and productive.

Responsibilities include greeting visitors, managing check-in, handling phones, handling mail, maintaining supplies, and supporting procurement with New Hire apparel orders.

Qualifications

• High School Diploma or GED.
• Demonstrated capability to maintain strict confidentiality with employee information.
• Outstanding customer service orientation, sense of urgency, and a high level of personal integrity.
• Excellent written and verbal communication skills.
• Proficient in Google Drive and Microsoft Office.
• Strong attention to detail, a positive attitude, and a team player.
• Ability to operate within a fast-paced environment.
• Excellent written, verbal and interpersonal communication skills.

Responsibilities

• Greeting visitors and guests. Manage front door access for all visitors, clients, lunch orders, etc.
• Manage on-site visitor check-in and access.
• Answering phone/ directing calls accordingly.
• Sorting incoming and outgoing mail, maintain postage machine (adding funds when needed, replacing ink, replacing parts, etc.)
• Keeping front desk stocked with all shipping supplies, envelopes, tape, label holders, etc.
• Refilling & managing inventory of office snacks and supplies
• Code material sheets for procurement.
• Submitting & distributing New Hire apparel orders.

Skills

Customer service

Communication skills

Detail oriented

Team player

Confidentiality

Office software

Google Drive

Microsoft Office

Education

High School Diploma or GED

Tools

Google Drive

Microsoft Office

Job description

Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust—all around the world.

Summary

The Office Administrator provides essential administrative and operational support, serving as the first point of contact for staff, clients, and visitors while keeping the office organized and productive. This is an in-person position based out of our Fort Wayne location.

• Greeting visitors and guests. Manage front door access for all visitors, clients, lunch orders, etc.
• Manage on-site visitor check-in and access.
• Answering phone/ directing calls accordingly.
• Sorting incoming and outgoing mail, maintain postage machine (adding funds when needed, replacing ink, replacing parts, etc.)
• Keeping front desk stocked with all shipping supplies, envelopes, tape, label holders, etc.
• Refilling & managing inventory of office snacks and supplies
• Code material sheets for procurement.
• Submitting & distributing New Hire apparel orders.

Education & Experience

• High School Diploma or equivalent GED
• Demonstrated capability to maintain strict confidentiality with employee information
• Outstanding customer service orientation, sense of urgency, and a high-level of personal integrity
• Excellent written and verbal communication skills
• Proficient in Google Drive and Microsoft Office
• Strong attention to detail, a positive attitude, and a team player
• Ability to operate within a fast-paced environment
• Excellent written, verbal and interpersonal communication skills

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Tuition Reimbursement
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.