Office Administrator

The Brock Group Inc; Fort Shawnee (OH); On-site; USD 34,000 - 48,000; Full time

Job summary

The Brock Group Inc. is seeking an Office Administrator in Lima, OH to support office operations, payroll preparation, and clerical services.

Responsibilities include handling payment issues, job set ups, COI requests, and contract flow coordination while upholding Brock’s safety culture.

Qualifications

• Previous experience in administrative support
• Excellent verbal and written communication skills
• Advanced MS Office skills
• Ability to manage multiple projects and prioritize
• Strong organizational and time-management skills
• Ability to analyze and solve problems

Responsibilities

• Promote, demonstrate and instill Brock’s Bsafe and Bbest culture in all aspects of the business
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
• Initiates both verbal and written contact with identified customers
• Troubleshoots and keeps track of outstanding payment issues and generates weekly aging reports.
• Assists with Payroll functions
• Assists with Job set ups
• Assists with reimbursements and Coupa requests
• Supports COI requests and insurance issues
• Enhances communication with Department on contract flow
• Outstanding organizational and time management skills
• Excellent verbal and written communication skills
• Ability to analyze and solve problems
• Ability to manage multiple projects and effectively prioritize

Skills

Verbal communication

Written communication

Analytical thinking

Multi-tasking / Prioritization

Time management

Tools

MS Office

Job description

US:OH:Lima | Health, Safety, Environment, & Quality (HSEQ) | Full Time

Posted 2 days ago

Description

The Brock Group provides specialty craft and maintenance services to key industries across North America. We are dedicated to offering the safest and highest quality service and solutions. We view ourselves as partners with our customers, our employees and the communities in which we operate. Our performance-driven culture is led by having and developing the best people, the most efficient processes and the right tools for the job.

Qualifications and Detail about the Position

Job Title: Office Administrator – BIS Lima, OH

Reports To: Regional Branch Manager

Job Family: Operations Function: Administrative Services

Broad Function: The Office Administrator will support office operations and procedures, such as bookkeeping, contracts, preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other clerical services.

Essential Functions

• Promote, demonstrate and instill Brock’s Bsafe and Bbest culture in all aspects of the business
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.

Supports Office Manager with all or select items including:

• Initiates both verbal and written contact with identified customers
• Troubleshoots and keeps track of outstanding payment issues and generates weekly aging reports.
• Assists with Payroll functions
• Assists with Job set ups
• Assists with reimbursements and Coupa requests
• Supports COI requests and insurance issues
• Enhances communication with Department on contract flow
• Outstanding organizational and time management skills
• Excellent verbal and written communication skills
• Ability to analyze and solve problems
• Ability to manage multiple projects and effectively prioritize
• Advanced MS Office skills Education & Experience
• Previous experience in administrative support

We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.