Office Administrator

Pye--barker-Fire-; Fargo (ND); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

ALL In Ownership Plan for all eligible

Job summary

Pye-Barker Fire & Safety in Fargo, ND seeks a detail-oriented administrative assistant to provide clerical, recordkeeping, and customer service support at a busy location. This role involves data entry, invoice processing, budgeting assistance, and coordination with multiple departments.

You will greet visitors, manage communications, and maintain confidential files while supporting events, purchasing, and vendor relationships.

Qualifications

• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals.
• Manage data in spreadsheets and reports.
• Creates and maintains office related records and reports.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Receives, records, and distributes packages and mail.
• Manages key vendor accounts, supply inventory, and submits invoices for payment.
• Compiles budget data and maintains financial records as requested.
• Copies, collates, and prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support.
• Assists other departments as needed.
• Assists with Customer relations.
• Assists with Contract creations.
• Manages all branch Fire Alarm Invoicing.
• Perform other duties assigned by management.

Skills

Microsoft Office

Data entry

Customer service

Proofreading

Job description

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.Essential Duties & Responsibilities:Greets and directs clients and visitors.Answers phone calls and emails in a timely manner.Manages company telecommunications network and communicates with answering service.Makes appointments and referralsManage data in spreadsheets and reportsCreates and maintains office related records and reportsPerforms data entry and filing tasks for accounts payable, purchase orders, equipment inventory,Maintains the integrity and confidentiality of confidential employee or departmental files.Receives, records, and distributes packages and mail.Manages key vendor accounts, supply inventory, and submits invoices for paymentCompiles budget data and maintains financial records as requested.Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.Assists with projects and event supportAssists other departments as neededAssists with Customer relationsAssists with Contract creationsManages all branch Fire Alarm InvoicingPerform other duties assigned by management.Education/Qualifications:Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.Ability to proofread.Proficient in Microsoft Office Suite or similar software.Basic understanding of office equipment.Basic understanding of clerical procedures and systems such as recordkeeping and filing.Ability to work independently and identify and solve problems.Ability to organize and prioritize work.Other Duties:Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.Performs other duties as assigned.Physical Requirements:Prolonged periods sitting at a desk and working on a computer.Benefits and Perks:Excellent payMedical, dental, visionCompany paid life insuranceCompany paid short-term disability401K with employer matchPaid vacation and company holidaysTraining and Career DevelopmentCompany vehicle (if job applicable)Immediate qualification for the ALL In Ownership Plan for all eligible full-time employeesOur Commitment:Pye-Barker is built on four core values – customer-bias, trust, respect, and commitment – that serve as the north star for how we conduct business within our community and across our branches. As a group, we promise to do what’s right by our customers, community, and one another, each and every day.Our EEO Statement:Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.