Office Administrator

Air Comfort, Inc; Columbus (MS); On-site; USD 35,000 - 55,000; Full time

Job summary

Mississippi Behavioral Health Services, LLC is seeking an administrative professional to support program operations, ensure compliance with CARF and state requirements, and coordinate client referrals, assessments, and charting.

Responsibilities include maintaining supervision records, processing insurance verifications, scheduling, preparing assessment documents, and coordinating training with clinical staff, while ensuring timely filing and accurate record-keeping.

Responsibilities

• Maintain CARF and State report binders.
• Ensure log reviews, monthly and quarterly supervision and quarterly chart reviews are conducted and filed properly.
• Conduct monthly/quarterly inspections and drills per DMH standards, maintain documentation, and file accordingly.
• Coordinate staff trainings with LMHP/BHS for community support staff.
• Maintain minutes of staff meetings and file accordingly.
• Participates in weekly inner office staff meetings, maintains minutes, and files accordingly.
• Assist in gathering information for submission to client insurance health plans.
• Receive client referrals, gather general information and schedule initial assessments.
• Prepare documents for assessments, etc.
• Conduct reminders with clients for initial and concurrent assessments and appointments.
• Conduct monthly insurance verifications and file accordingly.
• Maintain insurance units availability per client on office service summary.
• Maintain community service providers weekly schedules with input from LMHP/BHS.
• Maintain communication with providers weekly regarding client insurance status and overlaps/overages.
• Collect community providers logs and review for overlaps and overages.
• Maintain weekly census report, weekly provider hours projected/worked reports for corporate staff.
• Build new client clinical/medical charts within 24–48 hours of intake.
• Maintain client clinical/medical charts and ensure timely filing.
• Maintain office chart room; order supplies on time; ensure copier functions via regular maintenance.
• Follow all safety rules.
• Complete all training for the position.
• Complete other duties as assigned.

Job description

Program:Mississippi Behavioral Health Services, LLC

Reports To:Licensed Mental Health Professional, Behavioral Health Supervisor

Supervised By:Corporate Office Administrator Coordinator, Regional Manager, Regional and State Clinical Director

Responsibilities:

• Maintain all CARF and State report binders
• Ensure log reviews, monthly and quarterly supervision and quarterly chart reviews are conducted by LMHP/BHS and filed properly
• Conduct monthly/quarterly inspections and drills in accordance with DMH standards, maintain documentation, and file accordingly
• Coordinate staff trainings with LMHP/BHS for community support staff
• Maintain minutes of staff meetings and file accordingly
• Actively participates in weekly inner office staff meetings, maintains minutes, and files accordingly
• Assists in gathering needed information for submission to client insurance health plans
• Responsible for receiving client referrals, gathering general information and scheduling initial assessments for service
• Responsible for preparing documents for assessments, etc.
• Responsible for conducting reminders with clients for initial and concurrent assessments, psychiatric doctor's appointments, etc.
• Conducts monthly insurance verifications and files accordingly
• Maintains insurance units availability per client on office service summary
• Maintains community service providers weekly schedules with input from LMHP/BHS
• Maintains communication with community service providers weekly regarding client insurance active status, overlaps and overages
• Responsible for collecting community support providers logs and reviewing them for overlaps and overages
• Responsible for maintaining weekly census report, weekly community providers hours projected and worked reports and submitting them to the designated corporate staff
• Responsible for building new client clinical and medical charts within 24 to 48 hours of initial intake assessment.
• Responsible for maintaining client clinical and medical charts, ensuring that all documentation is filed appropriately and in a timely manner
• Maintains office chart room. Ensures office supplies are ordered in a timely fashion. Ensures office copier continues to function properly through regular maintenance
• Follow all safety rules
• Complete all training as it relates to the position
• Completes other duties as assigned