Behavioral Health Administrative Coordinator

Air Comfort, Inc; Columbus (MS); On-site; USD 35,000 - 55,000; Full time

Job summary

Mississippi Behavioral Health Services, LLC is seeking an administrative professional to support program operations, ensure compliance with CARF and state requirements, and coordinate client referrals, assessments, and charting.

Responsibilities include maintaining supervision records, processing insurance verifications, scheduling, preparing assessment documents, and coordinating training with clinical staff, while ensuring timely filing and accurate record-keeping.

Responsibilities

• Maintain CARF and State report binders.
• Ensure log reviews, monthly and quarterly supervision and quarterly chart reviews are conducted and filed properly.
• Conduct monthly/quarterly inspections and drills per DMH standards, maintain documentation, and file accordingly.
• Coordinate staff trainings with LMHP/BHS for community support staff.
• Maintain minutes of staff meetings and file accordingly.
• Participates in weekly inner office staff meetings, maintains minutes, and files accordingly.
• Assist in gathering information for submission to client insurance health plans.
• Receive client referrals, gather general information and schedule initial assessments.
• Prepare documents for assessments, etc.
• Conduct reminders with clients for initial and concurrent assessments and appointments.
• Conduct monthly insurance verifications and file accordingly.
• Maintain insurance units availability per client on office service summary.
• Maintain community service providers weekly schedules with input from LMHP/BHS.
• Maintain communication with providers weekly regarding client insurance status and overlaps/overages.
• Collect community providers logs and review for overlaps and overages.
• Maintain weekly census report, weekly provider hours projected/worked reports for corporate staff.
• Build new client clinical/medical charts within 24–48 hours of intake.
• Maintain client clinical/medical charts and ensure timely filing.
• Maintain office chart room; order supplies on time; ensure copier functions via regular maintenance.
• Follow all safety rules.
• Complete all training for the position.
• Complete other duties as assigned.

Job description

Mississippi Behavioral Health Services, LLC is seeking an administrative professional to support program operations, ensure compliance with CARF and state requirements, and coordinate client referrals, assessments, and charting.

Responsibilities include maintaining supervision records, processing insurance verifications, scheduling, preparing assessment documents, and coordinating training with clinical staff, while ensuring timely filing and accurate record-keeping.