Office Administrator

ECOLAB; Boise (ID); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k plan

Vacation days

Job summary

ECOLAB is looking for an office administrator to support the Boise Service Center. You'll ensure smooth daily operations by coordinating administrative tasks, maintaining documentation, and supporting various departments.

The ideal candidate has a high school diploma, at least three years of relevant experience, and proficiency in Microsoft Office. Additional benefits include comprehensive health insurance, retirement plans, and education assistance.

Qualifications

• Minimum of three years of administrative experience in production or related environments.
• Ability to manage multiple tasks reliably and accurately.
• Experience in vendor/supplier communication and material requests.

Responsibilities

• Organize daily work activities according to management requirements.
• Prepare and maintain various administrative documents and reports.
• Coordinate with different departments for accurate documentation management.

Skills

Microsoft Office proficiency

Task management

Communication skills

Education

High school diploma

Tools

Syteline

Job description

You will provide professional office administration and innovative support services for the Boise Service Center. Reporting to the Service Center Manager, you will play a key role in ensuring efficient daily operations by supporting multiple departments, maintaining accurate documentation, and coordinating administrative and procurement activities.

What You Will Do

• Organize and prioritize daily work activities, adapting to changing needs based on Fab Shop Manager requirements and workload
• Prepare, format, and produce reports, correspondence, memos, and other technical or confidential documents
• Coordinate with departments and offices to ensure documentation is accurate, complete, and properly maintained
• Maintain direct communication with key personnel across departments and locations
• Establish and manage filing systems and computer databases for departmental use
• Collect, submit, and track project time reports
• Support the finance team by obtaining approvals and filing vendor and supplier invoices
• Solicit vendor/supplier pricing and prepare material requests
• Enter material request information into Syteline and generate purchase orders
• Maintain adequate office supplies to support operational efficiency across departments
• Assist with special assignments and projects as needed
• Follow established safety procedures and maintain a clean, organized workspace

Position Details

• Location: Boise Service Center
• Travel: Minimal travel expected, primarily for training

Minimum Qualifications

• High school diploma plus a minimum of three (3) years of directly related administrative experience in production, manufacturing, or design environments; or an equivalent combination of education and experience
• Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint
• Ability to manage multiple tasks simultaneously and prioritize with accuracy and dependability
• Ability to respond effectively to sensitive inquiries and make decisions using independent judgment
• No Immigration Sponsorship provided

Preferred Qualifications

• Experience with Syteline
• University attendance or degree preferred

Annual or Hourly Compensation Range

The pay range for this role is $55,000-$60,000. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits

Ecolab provides the following benefits: medical, dental, vision, life insurance, accident insurance, critical illness insurance, hospital indemnity insurance, auto insurance, home insurance, pet insurance, identity theft protection, short-term and long-term disability, 401k, pension plans, retirement health care benefits, short-term incentives, vacation (12 days), holidays, parental leave, employee stock purchase plans (Full-Time Associates), discount on day care services and caregiver services, adoption assistance, group legal services, employee assistance program, employee discount program, and education assistance program, on-sight childcare and fitness facilities may be available at select Ecolab locations.

For additional benefits information, view our benefits at jobs.ecolab.com/working-here.

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

• Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
• Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

Americans with Disabilities Act (ADA)

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.

Equal Employment Opportunity Statement

Our Commitment to a Culture of Inclusion & Belonging: At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through affirmative action. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.