Office Administrative Staff Position

Jazz Hands For Autism; Culver City (CA); Hybrid; USD 42,000 - 64,000; Part time

Benefits offered by this job

Bonus based on performance

Free food & snacks

Health insurance

Training & development

Job summary

Jazz Hands For Autism in Culver City seeks an Administrative Assistant to support our studios, manage appointments, and assist staff in a creative, mission-driven environment.

You will direct students to studios, help solve basic issues, supervise equipment inventory and setup recording gear, and maintain an organized office and schedule for lessons and performances. Flexible work-from-home options are available.

Qualifications

• Excellent written and verbal communication skills.
• Experience in an office or school environment.
• Ability to manage multiple tasks and meet deadlines.
• Experience with recording equipment and live sound gear.
• Proficiency with Microsoft Office and Google Suite.
• Passion for supporting individuals with special needs.

Responsibilities

• Direct students/teachers to their appropriate studios as needed.
• Help students solve minor problems.
• Provide general administrative office support (emailing, filing, copying, mailing, answering phone calls, etc.).
• Open and close out office/studio.
• Monitor and track inventory of equipment (instruments, computer lab, laptops, microphones, cords, etc.).
• Set up and pack up recording equipment, instruments, computers, etc. Install and update software as needed.
• Maintain a clean and orderly office and studio.
• Manage room reservations of the studio.
• Assist with maintaining the school schedule and sending updates about general JHFA policies and other announcements.
• Create training manuals and standard operating procedures for various tasks within the organization.
• Coordinate and manage appointments with students with autism to discuss course registration, ensuring a comfortable and accommodating setting for meetings and providing flexibility in scheduling.

Skills

Communication

Customer service

Problem solving

Confidentiality

Discretion

Tools

Microsoft Office Suite

Google Workspace

Pro Tools

FL Studio

GarageBand

Asana

Slack

Recording equipment setup

Excel

Job description

Benefits

• Bonus based on performance
• Free food & snacks
• Health insurance
• Training & development

Administrative Assistant

Classification: Exempt / Part-Time

About Us

About Us: Founded in May 2014 as a 501(c)(3) organization, Jazz Hands For Autism is a talent advocacy group that uses a strength-based approach to empower musicians with autism and amplify their voices by providing necessary resources and avenues that will assist them with forging a rewarding and career path as a working musician.

Provide platforms and avenues where musically inclined individuals on the autism spectrum can express and explore their talents.

Our Vision: We are working towards a world where individuals on the autism spectrum are fully integrated members of society who are confident in their ability to make valued social, cultural and economic contributions in their communities.

Music First!: autism comes second. At Jazz Hands For Autism, We are all about T.Creative Growth: Harness the self and the talents within by exploring new abilities.

We work to encourage the development of confidence in abilities and talents.

We are a community that welcomes individuals of all backgrounds, and we want everyone we work with to know that their contributions are valued.

Community: We work to create an atmosphere that fosters relationships, teamwork, and camaraderie across the spectrum and with individuals without autism.

Responsibilities

We are seeking a highly motivated, reliable and creative individual to join our team. The ideal candidate is someone who truly loves working with teens and adults on the autism spectrum and is passionate about spreading the gift of musicianship. The Administrative Assistant plays a key role in accomplishing our mission of providing opportunities for our students on the autism spectrum to express and explore their talents. Administrative Assistants are tasked with performing routine clerical and administrative duties, including but not limited to organizing files, preparing documents, scheduling appointments, and supporting other staff.

• Direct students/teachers to their appropriate studios as needed.
• Help students solve minor problems.
• Provide general administrative office support (emailing, filing, copying, mailing, answering phone calls, etc.).
• Open and close out office/studio.
• Monitor and track inventory of equipment (instruments, computer lab, laptops, microphones, cords, etc.).
• Set up and pack up recording equipment, instruments, computers, etc. Install and update software as needed.
• Maintain a clean and orderly office and studio.
• Manage room reservations of the studio.
• Assist with maintaining the school schedule and sending updates about general JHFA policies and other announcements.
• Create training manuals and standard operating procedures for various tasks within the organization.
• Coordinate and manage appointments with students with autism to discuss course registration, ensuring a comfortable and accommodating setting for meetings and providing flexibility in scheduling.

Requirements

• Ability to communicate effectively and professionally in writing and in person.
• Excellent customer service attitude - friendly, helpful attitude, and reliable.
• Resourceful and able to problem solve and reason with minimal or no direction or supervision.
• Shows a willingness to learn and ability to handle confidential information with the utmost care.
• Required experience in setting up, maintaining, installing recording equipment and live music equipment (speakers, amplifiers, mic, guitar, instruments, etc.).
• Proficiency in Microsoft Office Suite and Google Suite required and experience with project management software (Asana, SLACK) preferred.
• Excellent Microsoft Excel skills.
• Excellent Email and Phone etiquette.
• Experience working in an office or school environment.
• Basic knowledge of Pro Tools, FL Studio, GarageBand and other music software.
• Someone who is passionate about supporting individuals with special needs.
• Previous experience with classroom audio visual equipment.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Reasonable Accommodations May Be Made To Enable Individuals With Disabilities To Perform The Essential Functions. Furthermore, The Administrative Assistant Must Be Able To Work The Following Hours.

Travel

TRAVEL

This position may be required to travel locally on occasion. Ability to travel to performances and greet family members and friends of performers.

Must be able to safely and legally operate a personal vehicle.

Diversity and Inclusion

WE VALUE DIVERSITY AND INCLUSION!

Jazz Hands for Autism believes in creating long-term relationships by being responsive and relevant and by consistently delivering value to our employees, our students, and our community. Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to protected age classification, ancestry, color, religious creed, marital status, military and veteran status, national origin, race, sex, gender, gender identity, and gender expression. Jazz Hands For Autism will make every reasonable effort to accommodate individuals based on their disability status.

Accommodations

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Flexible Work

Flexible work from home options available.