Office & Administrative Specialist, Senior

Minnesota Department of Corrections; Willow River (MN); On-site; USD 31,000 - 42,000; Full time

Job summary

The Minnesota Department of Corrections seeks an Office & Admin Specialist Sr in Willow River to provide high-level administrative support for the CIP Program Administration and to assist with policy and procedural tasks. The role requires organizing documentation, managing databases, and coordinating with internal staff and external partners.

Responsibilities include supporting the CIP Phases I-III, directing litigation-related tasks, and ensuring confidentiality and data integrity across

Qualifications

• English language skills sufficient to communicate effectively with internal staff and external customers while exhibiting professionalism, courtesy, and tact.

Responsibilities

• Provide administrative assistance to the CIP Program Administration and technical support to the Challenge Incarceration Program Phase I, II and III.
• Serve as Facility designee to direct and manage litigation and the Policy and Procedure Function.

Skills

English proficiency

Word processing

Data entry

Database management

Microsoft Excel

Customer service

Procedural development

Confidentiality

Education

Administrative support cert or assoc degree or higher

Tools

COMS

Sapphire EHR

OnBase

SharePoint

ODocS

Job description

• Telework Eligible: No
• Work Shift/Work Hours: Day Shift 7:30 am - 4:00 pm

Working Title: Office & Admin Specialist Sr

Job Class: Office and Administrative Specialist, Senior

Agency: Corrections Dept

• Job ID: 97927
• Location: Willow River
• Telework Eligible: No
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/23/2026
• Closing Date: 10/29/2026
• Hiring Agency/Seniority Unit: Corrections Dept / Corr-Willow Rv-Moose Lk-AFSCME
• Division/Unit: Minn Corr Facl - Willow River / WR Case/Transition Staff
• Work Shift/Work Hours: Day Shift 7:30 am - 4:00 pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position exists to provide administrative assistance to the CIP Program Administration and technical support to the Challenge Incarceration Program Phase I, II and III. This position is also the Facility designee to direct and manage litigation and the Policy and Procedure Function.

Minimum Qualifications

• English language skills sufficient to communicate effectively with internal staff and external customers while exhibiting professionalism, courtesy, and tact.
• Word processing (preferably Microsoft Word) skills sufficient to prepare and modify memos, letters, and reports that are grammatically correct, in proper format, and free of spelling errors.
• Data entry performance sufficient to access and update DOC-specific databases and other computer systems in order to gather and report data (such as the Correctional Operations Management System (COMS), Sapphire EHR, OnBase, and SharePoint).
• Database management skills sufficient to query information from computer logs and systems, and accurately enter, retrieve, and interpret the information (e.g. Offender Document System (ODocS) and COMS).
• Skills in using spreadsheet software applications, such as Microsoft Excel, to enter, compile, store, and retrieve data in a variety of reports.
• Customer service skills sufficient to work directly with staff, answer the phone, and refer callers with courtesy and respect.
• Ability to develop administrative and programmatic procedures sufficient to obtain, organize, and draft materials and to develop and modify procedures.
• Ability to maintain confidentiality of all data and information

Preferred Qualifications

• Knowledge of correctional facility policies and procedures.
• Knowledge of data privacy and the Minnesota Data Practices Act.
• Experience in utilizing computer applications and databases, such as Correctional Operations Management System (COMS), or a comparable criminal justice information system.
• Knowledge and experience with the Correctional Operations Management System (COMS) Discipline module, specific to understanding, preparing and entering data.
• Experience in office organization and coordination (including establishing and maintaining systems and processes).
• Completion of an administrative support certification program or associates degree or higher in a relevant area

Physical Requirements

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Tracy Larsen [e-mail]

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections' policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections' policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

Contact

If you have questions about this position, contact Tracy Larsen at [e-mail]

About Corrections Dept

Go from a job to a meaningful career with the Minnesota Department of Corrections where we work to transform lives for a safer Minnesota! We hold people responsible for the offenses they commit while giving them the tools they need to succeed as they transition back to our communities. These people may be incarcerated in our correctional facilities or be under our supervision in the community. No matter a person’s custody status, our mindset is the same: a person’s path to rejoining the community starts on the day they begin serving their sentence. Become part of this mindset by joining our team! With the DOC you will find many promotional opportunities, great State of Minnesota benefits, competitive pay, free parking, and workout facilities at most locations.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies

based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.