Office & Administrative Manager — Design Firm

Webb Foodservice Design Consul; Anaheim (CA); On-site; Full time

Job description

Webb Foodservice Design based in Anaheim, CA, is looking to hire a talented Office Manager. We are a leading national Foodservice Design Firm and provides planning and design services for the education, healthcare, workplace, hospitality and civic market segments.

As Office Manager of the firm, you will play a critical part in the growth of Webb Foodservice Design and its position within the industry. This is a dynamic and challenging role as you will be engaged in supporting our goal of being “the most collaborative, responsive and flexible foodservice design firm in the industry.” You will be supporting the Principals, Accounting Manager and the rest of the team, to support them in numerous ways to take away key day to day tasks off their plate so that they can focus on higher level tasks. You will be responsible for keeping everything orderly and accessible so that the Principals and Accounting Manager can make productive use of their time. You must be capable of working as part of a team while completing individual projects, as well as provide flexibility for the completion of all projects assigned to you.

Responsibilities:

• Primarily supports the two Principals so they can focus on working “on the business” vs. “in the business”.
• Order office supplies and maintain office presence (not cleaning tasks), manage office deliveries.
• Responsible for building and office equipment maintenance.
• Assist in booking travel arrangements.
• Schedule and coordinate office meetings, lunch & learns, management team meetings, quarterly Teambuilding events.
• Communicate and work effectively within & across the entire team.
• Coordinate trade show activities to include reservations, shipping of materials, dinners and other activities of trade shows.
• Coordinate and manage office and community outreach events (internal and external).
• Assist with client satisfaction surveys and communication.
• Responsible to answer phones as needed.
• Assist Accounting Manager with accounting duties as needed.

Job Requirements:

• Minimum 2 years experience in an office setting.
• Working knowledge of MS Office and MS Windows operating system required.
• Excellent organizational and time management skills.
• Strong ability to work in a team setting and achieve results through collaboration and sharing.
• Deltek Vision experience is a plus.
• Knowledge/experience with Design/Construction Industry a plus.
• Basic Accounting knowledge a plus.

Applicants should be motivated, organized, detailed, and be interested in personal and professional growth.

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