Office Administrative Coordinator

Fortress GB Limited; Arlington (VA); On-site; USD 10,000 - 60,000; Part time

Job summary

Fortress GB Limited seeks an organized Office Administrative Coordinator for their Arlington office. This part-time role includes providing administrative support, managing office operations, and planning events within a dynamic, fast-paced environment. Ideal candidates should possess strong interpersonal skills and a positive, flexible attitude.

Benefits

Health Insurance with 100% employer-paid premiums

Generous PTO including month-long Sabbatical

401(k) with generous match

Paid Family and Medical leave

Qualifications

• Minimum of 3-5 years of administrative experience in office coordination.
• Highly proficient with the Microsoft Office suite.
• Strong interpersonal skills and responsive, service-oriented mentality.

Responsibilities

• Provides administrative support to President and senior leadership.
• Oversees general office operations including ordering supplies and managing mail.
• Plans corporate events and coordinates logistics.

Skills

Interpersonal skills

Organization

Communication

Flexibility

Education

High school diploma or equivalent

Associate's degree in office administration or a related field

Tools

Microsoft Office suite

Job description

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This range is provided by Fortress GB Limited. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$23.00/hr - $25.00/hr

Please email resume and cover letter to [e-mail]

Summary of the Job

Fortress US is seeking a highly organized OfficeAdministrative Coordinator to join our team in the Arlington, VA office from 9:00am – 2:00pm Monday through Friday. The OfficeAdministrative Coordinator will provide administrative support to our President and other senior leadership staff. Fortress US is a small, but fast-growing company, and this role is great for someone who thrives in a fast-paced environment, loves managing details, doesn’t need a lot of oversight, and can keep people on track. We also need someone who is positive, has a can-do attitude, and likes to learn! The role will be based out of our Arlington, VA office.

About Fortress US

Fortress US is part of the global Fortress group that provides fan engagement technology to more than 160 sports teams, leagues, properties and entertainment venues across the world. We provide technology that facilitates access control, loyalty program administration, and mobile payments.

We are a dynamic and nimble company with a family vibe. While we work hard, we also get the opportunity to be part of and attend lots of cool sports and entertainment events.

We also offer competitive benefits including:

• Health Insurance with 100% employer-paid premiums for certain plans and generous contributions toward dependent coverage
• Vision Insurance
• Employer-paid Life Insurance, AD&D and LTD coverage
• 401(k) with a generous match
• Generous PTO, including a month-long Sabbatical at certain seniority levels
• Paid Family and Medical leave

Essential Duties and Responsibilities of the Job*

Office Coordination

·Maintains a physical presence in the office from 9:00am – 2:00pm Monday through Friday

·Greet and assist visitors

·Oversee general office operations, including ordering supplies, key cards management, and office errands.

• Serves as a liaison with building management, utility providers, and office service vendors.
• Maintains or coordinates maintenance of office equipment.
• Manages incoming and outgoing mail and receive deliveries – distributes/files mail as needed

·Takes the lead on planning on-site and off-site corporate events for the Arlington office (e.g. holiday party, company meetings), from planning stages through execution, ensuring events align with corporate culture and objectives. This includes coordinating with vendors and overseeing event logistics

Administrative Duties

·Provides administrative support to the President and other senior leadership staff

·Arranges travel and accommodations for executives; books meal reservations; ensures tickets for events are secured and distributed

·Schedules meetings and provide logistical support

*In addition to what is described above, the Office Administrative Coordinator (Arlington) may be assigned other duties and responsibilities.

Qualifications

• A high school diploma or equivalent required, associate's degree in office administration or a related field preferred.
• Minimum of 3-5 years of administrative experience in office coordination, with some of that experience working for a small company.
• Strong interpersonal skills, a positive attitude and the ability to communicate clearly and concisely both verbally and in writing.
• Responsive, flexible, team player, with the ability to work cooperatively with other staff while displaying a high level of motivation and enthusiasm.
• Displays a service-oriented mentality, with the ability to get things done on time, and respond to peoples’ needs with a sense of urgency.
• Consistent, dependable and accurate in completing responsibilities/tasks.
• Highly proficient with the Microsoft Office suite.
• Ability to stay focused, juggle multiple things at once, and know what to prioritize.

Physical Requirements

• Frequent communication, both verbal and written, using computers, devices, and phones.
• Regular interaction with staff, management, clients, external consultants, and similar stakeholders.
• Frequent standing, sitting, and moving within the workplace.
• Use vision and hearing to identify, observe, and assess.
• Heavy daily use of personal computer and phones to complete essential job functions.
• May drive a vehicle if needed.
• Occasionally lifts and moves material or objects weighing less than 20 lbs.

Fortress US, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Internet

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