Office Administrative Assistant (Remote)

Recruit Monitor; Louisville (KY); Remote; USD 35,000 - 50,000; Full time

Job summary

An administrative staffing firm is seeking a Remote Office Administrative Assistant to provide comprehensive administrative support. The role involves managing communications, providing assistance to both plant and financial departments, and ensuring office supplies are maintained. Ideal candidates will demonstrate professionalism and strong communication skills, capable of executing a variety of administrative tasks in a remote environment. This position serves as the initial contact for visitors and telephone inquiries, showcasing the organization positively.

Qualifications

• Professional manner in handling visitors and calls.
• Ability to record and compose documents accurately.
• Familiarity with office supply management and digital file organization.

Responsibilities

• Provide administrative assistance to plant personnel.
• Ensure office supplies are adequately stocked.
• Process financial documents and requisitions.

Skills

Professional communication

Teamwork

Document composition

Tools

Office equipment

Job description

About the job Office Administrative Assistant (Remote)

The Office Administrative Assistant provides administrative assistance to all plant personnel. This position is the initial contact for visitors and telephone calls and thus manages themselves in a professional manner at all times. The position supports plant employees and financial departments.

• Represents Minnkota in a positive light
  • Receives visiting guests in a welcoming manner
  • Expresses self on the telephone in a courteous professional manner
  • Expresses self in a kind and positive manner to fellow employees to ensure cooperation and team work throughout the station
  • Shares knowledge of Minnkota as a tour guide
• Provides administrative support to plant staff and employees
  • Records accurate meeting minutes
  • Composes documents that are understandable, grammatically correct, and professional
  • Ensures adequate supply of groceries, office supplies and stocks kitchen and coffee area
  • Organizes digital photography files to ensure ease of retrieval
  • Utilizes office equipment to meet the needs of the station
  • Assembles operations and coal handling yearly work schedules and vacation schedules
  • Acts as backup to other administrative staff
  • Enters work orders for maintenance activity
  • Order, pickup or arrange delivery of meals
  • Sort, distribute and pick up mail
  • Data entry
  • Assist in setup of rooms for meetings
• Provides support to financial departments
  • Processes blanket purchase order deliveries
  • Ensures that GF accounting and procurement receive clear scanned documents
  • Ensures proper accounting of expense requests and authorize them
  • Submits requisitions as necessary
  • Ensures proper inventory levels by issuing, and reconciling of bulk product levels
  • Reports accurate hour and mileage use of vehicles
  • Reconciles credit card statement