Office Administrative Assistant / Front Desk – KP&C

Kratos Industries LLC; Arvada (CO); On-site; USD 77,366,000 - 91,693,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company matching

Generous paid time off (PTO)

Boot reimbursement

Employee referral bonuses

Additional employee-focused perks and

Job summary

Kratos Industries LLC is seeking an Office Administrative Assistant / Front Desk in Arvada, CO, reporting to site leadership. This role handles front desk operations, visitor management, and cross-functional coordination across HR, Talent Acquisition, IT, and Finance while supporting daily office activities.

The ideal candidate is organized, tech-savvy, and proactive, with strong MS 365 skills and the ability to process travel, meetings, and events.

Qualifications

• 3+ years of administrative, office coordination, or related experience preferred.

Responsibilities

• Manage daily administrative and front desk operations, including visitors, contractors, candidates, vendors, mail, supplies, records, and employee support.
• Serve as a professional, friendly, and knowledgeable first point of contact.
• Maintain organized electronic and physical files, forms, and shared resources.
• Manages employee badge and building access administration.
• Identify administrative needs and independently develop practical solutions.
• Create, update, and maintain SOPs, Work Instructions, guides, checklists, and other administrative process documentation.
• Partner with department leaders and subject matter experts to document processes and reduce reliance on tribal knowledge.
• Draft and distribute companywide communications, announcements, newsletters, reminders, and employee information.
• Coordinate cross-functional communications to ensure information is accurate, timely, and professional.
• Assist with employee appreciation initiatives, company events, and workplace activities.
• Coordinate meetings, calendars, conference rooms, technology, catering, materials, and refreshments.
• Ensure conference rooms are clean, organized, and meeting-ready.
• Support Microsoft Teams and other virtual meeting technology.
• Coordinate business travel, including flights, hotels, rental cars, and ground transportation.
• Prepare and process expense reports, and reimbursements.
• Plan and coordinate company events, lunches, celebrations, leadership activities, and other workplace events from planning through completion.

Skills

Administrative coordination

Manufacturing environment experience

Bilingual English/Spanish (plus)

Strong organizational skills

Effective communication

Education

High school diploma or equivalent

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

ClickUp

Concur

JobBOSS

Job description

Description

Office Administrative Assistant / Front Desk - KP&C

Job Type: Full-Time, Onsite
Location: 14401 W 65th Way, Unit B, Arvada, CO 80004
Schedule: Monday-Friday, 7:30 AM-4:30 PM
Salary: $27-$32/hour - $56,160.00 - $66,560.00

Position Summary

We are seeking a highly organized, professional, and service-oriented Office Administrative Assistant to support daily office operations and serve as a welcoming point of contact for employees, vendors, visitors, and business partners.

This is a fast-paced, highly interactive role for someone who thrives in an interrupt-driven environment, confidently manages competing priorities, and takes ownership of getting things done. The ideal candidate is exceptionally organized, technology-savvy, courteous, and proactive, with a natural ability to identify opportunities to improve processes, increase efficiency, and keep the workplace running smoothly.

This position works across the organization and serves as a liaison with Human Resources, Talent Acquisition, Training, Finance, IT, Operations, and other internal departments, as well as administrative teams at other company locations and parent-company resources.

Key Responsibilities

Office Administration & Front Desk

• Manage daily administrative and front desk operations, including visitors, contractors, candidates, vendors, mail, supplies, records, and employee support.
• Serve as a professional, friendly, and knowledgeable first point of contact.
• Maintain organized electronic and physical files, forms, and shared resources.
• Manages employee badge and building access administration.
• Identify administrative needs and independently develop practical solutions.
• Create, update, and maintain SOPs, Work Instructions, guides, checklists, and other administrative process documentation. Partner with department leaders and subject matter experts to document processes and reduce reliance on tribal knowledge.

Communications & Company Support

• Draft and distribute companywide communications, announcements, newsletters, reminders, and employee information.
• Coordinate cross-functional communications to ensure information is accurate, timely, and professional.
• Assist with employee appreciation initiatives, company events, and workplace activities.

Meeting, Travel & Event Coordination

• Coordinate meetings, calendars, conference rooms, technology, catering, materials, and refreshments.
• Ensure conference rooms are clean, organized, and meeting-ready.
• Support Microsoft Teams and other virtual meeting technology.
• Coordinate business travel, including flights, hotels, rental cars, and ground transportation.
• Prepare and process expense reports, and reimbursements.
• Plan and coordinate company events, lunches, celebrations, leadership activities, and other workplace events from planning through completion.

Technology & Systems

Strong computer skills and the ability to quickly learn new technology are essential. Experience with the following is preferred:

Microsoft 365 | Outlook | Teams | Word | Excel | PowerPoint | SharePoint | ClickUp | Concur | JobBOSS

Qualifications & Core Competencies

• 3+ years of administrative, office coordination, or related experience preferred.
• Experience in manufacturing, assembly, production, engineering environment preferred.
• Excellent organizational, time-management, written, follow through, and verbal communication skills.
• Ability to manage multiple priorities, frequent interruptions, and changing demands while maintaining accuracy and professionalism.
• Strong attention to detail, follow-through, judgment, and problem-solving skills.
• Comfortable interacting with employees and leaders at all levels of an organization.
• Ability to work independently, maintain confidentiality, and take initiative without constant direction.
• Strong Microsoft 365 proficiency and demonstrated ability to learn new technology quickly.
• High school diploma or equivalent required; additional education or certifications are a plus.
• Bilingual English/Spanish skills are a plus, but not required.

The Perks

We care about your well-being both inside and outside of work. Our comprehensive benefits package for full-time employees includes:

• Medical, dental, and vision insurance
• 401(k) with company matching
• Generous paid time off (PTO)
• Boot reimbursement
• Employee referral bonuses
• Additional employee-focused perks and programs