Office Administrative Assistant

Pye-Barker Fire & Safety, LLC; Kearney (NE); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision—medical plan

Company paid life insurance

Short-term disability

401K with employer match

Paid vacation and holidays

Training and career development

Company vehicle (if job applicable)

Ownership plan eligibility

Job summary

Pye-Barker Fire & Safety, LLC is seeking an organized Administrative Assistant to greet visitors, handle calls and emails, manage scheduling, and maintain office records. This role supports multiple departments and helps with basic finance tasks and data entry.

The position offers excellent pay, comprehensive benefits including medical, dental, vision, life insurance, disability, 401K with employer match, and paid vacation.

Qualifications

• Bachelor or Associate degree or equivalent work experience.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Typing at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• M a k e s appointments and referrals.
• Schedules Field Technicians on a daily basis.
• Manages data in spreadsheets and reports.
• Creates and maintains office related records and reports.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Assists with job setup/maintenance in service software.
• Assists with collections.
• Assists other departments as needed.
• Assists with Customer relations.
• Assists with Contract creations.
• Performs other duties assigned by management.

Skills

Typing 50 wpm

Microsoft Office

Customer service

Communication

Independent work

Organization

Education

Bachelor or Associate degree or equivalent

Tools

Office equipment

Job description

Essential Duties & Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals.
• Schedules Field Technicians on a daily basis.
• Manages data in spreadsheets and reports.
• Creates and maintains office related records and reports.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Assists with job setup/maintenance in service software.
• Assists with collections.
• Assists other departments as needed.
• Assists with Customer relations.
• Assists with Contract creations.
• Performs other duties assigned by management.

Education / Qualifications

• Bachelor or Associate degree or equivalent work experience.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Other Duties

Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy. Performs other duties as assigned.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.

Pay Rate

$20-$24/hr (depending on experience)

Benefits and Perks

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

EEO Statement

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.

Since 1946, we have been an industry leader with a reputation for putting our customers and our people first.

More About Us We strive to serve our communities by keeping businesses, families, and neighbors safe from fire, life safety, and security risks.

Our values serve as the foundation for our culture -they're how we treat our customers and each other.

We promise to make recommendations that are always in the best interest of our customers and provide service that's responsive and dependable, every time. You can count on us to care for you - our customer - as we care for each other. We have the utmost appreciation for this industry and each other, and are proud to be working together to help our customers and neighbors protect what they've built. We're committed to quality craftsmanship, quick response and taking care of our team members and our customers like family.