Inspection Coordinator

Pye-Barker Fire & Safety, LLC; Fremont (CA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K with match

Paid vacation

Job summary

Pye-Barker Fire & Safety, LLC is seeking a detail-oriented admin coordinator to organize, schedule, and manage field technician workflows in Fremont, CA. You will collaborate with managers, sales, and customers to ensure profitable projects from start to finish.

The role requires 1–3 years of customer service or related experience, strong Microsoft Office skills, and excellent communication and problem-solving abilities. On-site work with a comprehensive benefits package is provided.

Qualifications

• 1-3 years of industry experience or related customer service experience required
• Proficient skills in Microsoft Office, including Word and Excel
• Excellent customer service and problem-solving skills
• High quality organizational skills
• Ability to work under deadlines and multitask
• Ability to build relationships within the community
• Excellent verbal and written communication skills
• Excellent critical thinking and problem-solving skills

Responsibilities

• Schedule appointments for clients and track service records
• Assess client needs and connect them with the correct provider
• Create and maintain a directory of providers and resources
• Maintain a database of clients and client needs
• Bill completed service SRs for local accounts
• Order materials needed for required service
• Interact with unsatisfied clients and resolve conflicts professionally
• Evaluate service quality and identify areas for improvement
• Ensure clients receive necessary services and follow up accordingly
• Maintain relationships with providers and clients to grow the base
• Monitor services and stay updated on changes
• Expand resources to avoid gaps in service
• Answer phones and respond to emails in the office
• Perform other duties as assigned by management

Skills

Customer service

Problem solving

Communication

Organizational skills

Multitasking

Relationship building

Tools

Microsoft Office (Word, Excel)

Job description

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position is responsible for organizing, scheduling, and managing the flow of activities for the field technicians. They monitor/adjust the daily schedule as needed to complete the expected and upcoming work in the short term. This position is responsible for collaborating with managers, office staff, sales staff, field technicians, contractors, and customers to ensure smooth and profitable projects from start to finish.

Essential Duties & Responsibilities

• Schedule appointments for clients, answer phones and track clients’ service records.
• Assess the needs of clients and connect them with the correct provider.
• Create and maintain a directory of providers and resources.
• Create and maintain a database of clients and client needs.
• Bill completed service SRs for local accounts.
• Order any materials needed for the required service.
• Interact with clients who are not satisfied, putting service and communication techniques into practice and resolving any conflicts professionally and answering inquiries respectfully.
• Evaluate the quality of all services and identify areas that need improvements.
• Ensure each client is given the necessary services and follow up to fill ongoing service needs.
• Maintain good relationships with providers and clients to keep customer base.
• Monitor the services being provided and stay up to date on any services being introduced or discontinued.
• Expand the list of resources and providers to assure there are no gaps in services.
• Answer telephones and respond to email inquiries in the office.
• Perform other duties assigned by management.

Education/Qualification

• 1-3 years of industry experience or a related customer service experience required
• Previous administrative experience preferred
• Proficient skills in Microsoft Office, including Microsoft Word and Microsoft Excel
• Excellent customer service and problem-solving skills
• High quality organizational skills
• The ability to work well under deadlines and to multitask
• The ability to build relationships and coalitions within the community
• Excellent verbal and written communication skills
• Excellent critical thinking and problem-solving skills

Other Duties

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.

Compensation

$24–$28 /hour depending on experience

Benefits and Perks

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Equal Opportunity Employer

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.

More About Us

Since 1946, we have been an industry leader with a reputation for putting our customers and our people first.

We are hiring across the nation! Many of our roles provide on-the-job training to help you get licensed and working. View Our Locations

Values

We strive to serve our communities by keeping businesses, families, and neighbors safe from fire, life safety, and security risks. Our values serve as the foundation for our culture -they're how we treat our customers and each other. We promise to make recommendations that are always in the best interest of our customers and provide service that's responsive and dependable, every time. You can count on us to care for you - our customer - as we care for each other. We have the utmost appreciation for this industry and each other, and are proud to be working together to help our customers and neighbors protect what they've built. We're committed to quality craftsmanship, quick response and taking care of our team members and our customers like family.