Office Administrative Assistant

Crossroads Bible Church of Grand Rapids; Grand Rapids (MI); On-site; USD 18,000 - 28,000; Part time

Job summary

Crossroads Bible Church in Grand Rapids, MI is seeking an organized, welcoming Office Administrative Partner for 15–20 hours per week to support daily church operations, staff administration, and ministry coordination. The role emphasizes hospitality, organization, attention to detail, and proactive support for ministry leaders, events, and guest services, with a focus on Men’s Ministry and Equip Lab.

This part-time position offers meaningful service in a welcoming church environment and

Qualifications

• Must be organized, detail-oriented, and able to manage multiple responsibilities.
• Warm, welcoming, and able to interact with staff, volunteers, and guests.
• Proactive, collaborative, and able to use office systems and scheduling tools.

Responsibilities

• Create a welcoming office environment and manage daily hospitality needs.
• Support staff onboarding, personnel records, and administrative needs.
• Maintain church database, background checks, and office records.
• Provide admin support to ministry leaders and coordinate scheduling, calendars, and events.
• Assist with planning, preparation, logistics, and day-of events; support expense processing and budgets.

Skills

Organized

Detail-oriented

Customer service

Multi-tasking

Excellent communication

Job description

Crossroads Bible Church | Part-Time | 15–20 Hours per Week

Crossroads Bible Church is looking for an organized, welcoming, and detail-oriented Office Administrative Partner to help support the daily operations of our church office and the ministries we serve. This role is a great fit for someone who enjoys serving others, managing details, creating order, and working behind the scenes to help ministry happen effectively.

The Office Administrative Partner plays an important role in creating a hospitable and well-supported environment for our staff and guests. Position Overview The Office Administrative Partner helps ensure the day-to-day administrative operations of Crossroads run smoothly. This position supports office systems, staff administration, ministry coordination, and church-wide events while providing administrative assistance to ministry leaders.

Key Responsibilities:

Office Operations & Hospitality

• Create a welcoming office environment by greeting guests, answering phones, and supporting daily hospitality needs.Maintain organized, clean, and well-stocked office and shared spaces.
• Manage office, kitchen, and ministry supplies, including ordering and inventory. Staff & Administrative Support
• Assist with employee onboarding, off boarding, personnel records, and staff-related administrative needs.
• Maintain key administrative systems, including the church database, volunteer background checks, and office records.

Ministry & Event Support

• Provide administrative support to ministry leaders, with a particular focus on Men's Ministry and Equip Lab.
• Assist with scheduling, communication, calendar management, record keeping, and event coordination.
• Support church-wide and staff events through planning, preparation, logistics, and day-of assistance.
• Assist with expense processing, budget tracking, and administrative projects as needed.

Qualifications & Ideal Candidate - We're looking for someone who:

• Has a heart for serving the church and supporting the mission of Crossroads.
• Is warm, welcoming, and enjoys interacting with staff, volunteers, and guests.
• Is highly organized, detail-oriented, and able to manage multiple responsibilities.
• Takes initiative, follows through, and handles tasks with consistency and care.
• Communicates clearly and works well with a variety of people and ministry teams.
• Is comfortable with technology, databases, scheduling tools, and general office systems.
• Is flexible and willing to jump in wherever administrative support is needed.

Type: Part-Time, Hourly Hours: 15–20 hours per week

Reports To: Office + Events Director

Location: Crossroads Bible Church | Grand Rapids, MI