Office Administration

Cogentanalytics; Schwenksville (Montgomery County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

PTO

Professional development

Stable company

Job summary

Cogentanalytics seeks an Office Administrator to support daily operations in a fast-paced, on-site environment. You'll handle phones, maintain filing systems, manage supplies, and coordinate meetings and onboarding while supporting special projects.

Ideal candidates have 2–4 years of administrative experience, strong organizational skills, and excellent communication. This role offers health, dental and vision insurance, PTO, professional development, and a stable company outlook.

Qualifications

• 2–4 years of administrative or customer service experience.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent verbal and written communication and professional phone etiquette.
• Ability to maintain confidentiality and handle sensitive documentation.

Responsibilities

• Answer phones professionally for customers and clients.
• Maintain organized digital and physical filing systems.
• Manage office supplies and general office organization.
• Assist with scheduling meetings, trainings, inspections, and customer visits.
• Assist with onboarding paperwork and employee administrative tasks.
• Support special projects and general office operations.

Skills

Phone etiquette

Customer service

Organizational skills

Communication

Multitasking

Tools

Microsoft Office (Word/Excel/Outlook)

PDF editing software

File management systems

Job description

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Office Administrator to support daily operations within a fast-paced environment.

The ideal candidate is professional, dependable, customer-focused, and capable of managing multiple priorities.

• Answer phones, customers and clients professionally.
• Maintain organized digital and physical filing systems for testing records, certifications, and customer documentation.
• Maintain office supplies and general office organization.
• Assist with scheduling meetings, training sessions, inspections, and customer visits.
• Assist with onboarding paperwork and employee administrative support.
• Support general office operations and special projects as assigned.

• Minimum 2–4 years of administrative, office coordination, project support, or customer service experience.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Proficiency with:
• Microsoft Office (Word, Excel, Outlook)
• PDF editing software
• File management systems
• Strong verbal and written communication skills.
• Professional customer service and phone etiquette.
• Ability to maintain confidentiality and handle sensitive documentation.

• Competitive compensation based on experience
• Health, Dental, and Vision Insurance
• Paid Time Off (PTO)
• Professional development opportunities
• Stable and growing company environment

Work Environment & Expectations

• This is a fully in-person role requiring daily on-site presence.
• Regular after-hours, weekend, and holiday availability is required, especially during storm response.
• Travel may be required during major storm events or operational needs.