Office Administration

LSI Staffing; Omaha (NE); On-site; USD 24,796 - 27,552; Full time

Job summary

A staffing agency in Omaha is seeking a Bilingual Office Associate to enter and process orders and invoices. The role requires a high school diploma, familiarity with QuickBooks, and general office skills. Additional responsibilities include phone coverage, shipment check-ins, and learning various office tasks. Ideal candidates should have strong attention to detail and be able to lift up to 50 lbs. The pay range is $18-$20 per hour, and the position is temp-to-hire.

Qualifications

• Attention to detail and accuracy; willingness to learn and perform multiple jobs.
• Minimum typing speed of 45 wpm and 10 key 250 strokes.
• Strong data entry and accounting background preferred.

Responsibilities

• Providing timely coverage of the telephone system along with other clerical duties.
• Check in all UPS and FedEx shipments during the day; must lift up to 50 lbs.
• Generate invoices for major customers and confirm orders.

Skills

QuickBooks familiarity

General office skills

Clerical background

Ability to multitask

Education

High school diploma

Tools

QuickBooks

Excel

Word

Outlook

Job description

Overview

Location: Omaha, Nebraska
Contract type: Temp to Hire

Position: Bilingual Office Associate
Pay: $18 - $20 an hour based on experience
Schedule: 7am - 4pm, Monday - Friday

Knowledge: QuickBooks familiarity; general office skills; clerical background; ability to multitask

Job Summary

Primary task is to enter, process, confirm and generate orders and invoices. Provide assistance and back up other office positions. Qualified applicant will have a high school diploma and some prior accounting experience.

Responsibilities

• Providing timely coverage of the telephone system along with other clerical duties.
• Check in all UPS and FedEx shipments during the day. Ability to lift up to 50 lbs.
• Ability to work with Excel, Word, QuickBooks.
• Check prices, confirm orders, enter/change/edit orders, generate invoices for major customers.
• Learn aspects of other office positions to provide backup in the event of vacations, time off, etc.
• Tuesday & Friday hours may vary depending on assigned tasks; applicant is required to finish all assigned tasks prior to leaving.

Work Environment

• Normal office setting with tiled floors.
• Business casual attire.
• Primary work area is in a temperature-controlled office. Secondary duties and/or during plant safety drills may involve exposure to temperatures ranging from 28°F-38°F, wet floors, and floors with blood/meat.

Requirements

• Attention to detail and accuracy; willingness to learn and perform multiple jobs.
• 45 wpm typing and 10 key 250 strokes are minimum requirements.
• Knowledge of Excel, QuickBooks, Word, and Outlook.
• Ability to perform data entry, file records, send emails, and faxes.
• Strong data entry and accounting background is preferred.
• Be able to lift 25 lbs and occasionally 50 lbs.

Safety

The employee is required to follow all safety rules in place at the time of employment and is encouraged to inform management of any perceived safety deficiencies.