Office Admin IV

Gregg County; California (MO); On-site; USD 39,000 - 40,000; Full time

Job summary

Gregg County in East Texas is seeking a capable legal secretary to perform a range of secretarial tasks and support attorneys in a fast-paced environment.

The role requires a high school diploma, prior secretarial experience, strong typing skills, and proficiency in Excel and Word, with an emphasis on accuracy and reliability in a high-stress setting.

Qualifications

• High school diploma or equivalent is required.
• Significant secretarial experience is required.
• Proficient typing skills are required.
• Experience with Excel, Word, and other computer systems.

Responsibilities

• Perform legal secretarial work for Attorneys.
• Type and prepare legal documents accurately and on time.
• Create, organize, maintain and manage case files.
• Locate and obtain information including names and addresses.
• File court papers using the E-File system.
• Answer incoming calls and direct callers to proper personnel.
• Take messages for employees.
• Greet and assist visitors in a courteous manner.
• Assist staff as directed by District Attorney, First Asst. or Office Manager.

Skills

Typing

Notary status

English proficiency

Education

High school diploma or equivalent

Tools

Excel

Microsoft Word

E-File system

Job description

BASIC QUALIFICATIONS

• 1. High school diploma or equivalent.
• 2. Prior secretarial experience.
• 3. Proficiency in typing skills.
• 4. Experienced with Excel, Microsoft Word, and other computer systems.
• 5. Organized, with ability to multi-task while performing high-quality work in stressful situations.
• 6. Remain courteous, poised, and gracious to the general public and staff at all times.
• 7. Be a Notary Public or ability to obtain notary status.
• 8. Proficient spoken and written English.
• 9. Punctual, trustworthy, honest, and reliable.
• Be at work from 8am-5pm, 5 days per week.
• 10. Pass background, criminal history check, and drug test.
• OTHER: Ability to speak and understand Spanish, though not a qualification requirement, is desirable.

EXAMPLES OF JOB DUTIES

• 1. Perform Legal Secretarial work for Attorneys.
• 2. Primary duties include (but are not limited to): Type and prepare, accurately and professionally, and within time constraints, a multitude of legal documents.
• 3. Create, organize, maintain and manage case files in an orderly fashion.
• 4. Locate and obtain information including names, addresses, and locations of individuals.
• 5. File court papers and documents with proper office in a timely fashion using the E-File system.
• 6. Secondary duties include (but are not limited to): Answering in-coming telephone lines and directing callers to proper individual/entity.
• 7. Taking messages for all employees.
• 8. Greeting and assisting visitors/callers in a cordial and polite manner.
• 9. Assist other staff as directed by the District Attorney, First Asst. or Office Manger

SALARY

FROM: $38,500.00 TO: $40,040.00/ANNUALLY

Nestled in the heart of East Texas, Gregg County is a vibrant community rich in history, culture, and hospitality. Established in 1873, the county is home to a diverse population of over 120,000 residents who proudly call this area their home. Gregg County serves as a dynamic hub for commerce, education, and recreation, offering a welcoming environment for families, businesses, and visitors alike.