Office Admin & HR Generalist

Fairchild Imaging, Inc.; San Jose (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

9/80 Schedule

Medical/Dental/Vision coverage

Health Savings Account contributions

401(k) with company match

Tuition Reimbursement

Paid Time Off and Holidays

Job summary

Fairchild Imaging, Inc. in San Jose, CA, is seeking an Office Administrator & HR Generalist to ensure efficient day-to-day office operations while supporting all HR activities.

The role serves as the first point of contact for employees, visitors, and vendors, and operates onsite on a 9/80 schedule. The ideal candidate is highly organized, customer-service oriented, and able to manage multiple priorities in a fast-paced environment, with experience across HR processes, onboarding, benefits,

Qualifications

• 3-5 years of experience in human resources and office administration roles.
• Experience with HRIS and Microsoft Office applications.
• Working knowledge of HR practices, employment laws, and HR processes.
• Excellent organizational, communication, and interpersonal skills.
• Ability to prioritize multiple tasks and work independently.
• Customer-focused with a positive and collaborative attitude.
• Confidentiality and discretion in handling HR information.

Responsibilities

• Manage day-to-day office operations and maintain a professional environment.
• Greet visitors, coordinate access and security procedures.
• Answer calls and inquiries, coordinate supplies and vendors.
• Schedule meetings, conference rooms, and company events.
• Maintain office files and travel arrangements.
• Coordinate onboarding and offboarding activities, HR documentation.
• Maintain confidential employee records and assist with benefits and leaves.
• Coordinate recruitment activities and HR policies.

Skills

HR knowledge

Employment laws

Organizational skills

Communication skills

Confidentiality

Multitasking

Tools

HRIS

Microsoft Office

Job description

Fairchild Imaging, headquartered in San Jose, California is a specialty image sensor design and manufacturing company with deep experience in developing leading edge performance CMOS image sensors. Our portfolio of image sensors can be found in many high-performance imaging applications like space exploration, medical x-ray, sciences, quantum computing, machine vision, low light, and 360 situational awareness.

Office Administrator & HR Generalist

Location: San Jose, CA

Reports to: Sr HR Director

Position Overview

The Office Administrator & HR Generalist is responsible for ensuring the efficient day-to-day operation of the office while supporting all aspects of human resources. This role serves as the first point of contact for employees, visitors, and vendors, manages administrative functions, and provides HR support throughout the employee lifecycle. The ideal candidate is highly organized, customer-service oriented, and able to manage multiple priorities in a fast-paced environment.

This position works onsite daily on our 9/80 schedule.

Essential Responsibilities

Office Administration

• Manage the daily operations of the office and maintain a professional, welcoming environment.
• Greet visitors and coordinate office access and security procedures.
• Answer and direct incoming phone calls and general inquiries.
• Coordinate office supplies, equipment, maintenance, and vendor relationships.
• Manage incoming and outgoing mail, shipping, and deliveries.
• Schedule meetings, conference rooms, and company events.
• Maintain office files, records, and administrative documentation.
• Assist with travel arrangements and expense reporting.
• Support special projects and provide administrative assistance to leadership as needed.

Human Resources

• Coordinate onboarding and offboarding activities, including new hire orientation and employee documentation.
• Maintain accurate employee records and ensure confidentiality of HR information.
• Assist with benefits administration, enrollments, qualifying life events, and employee questions.
• Coordinate recruitment activities, including posting jobs, scheduling interviews, and communicating with candidates.
• Assist managers and employees with HR policies, procedures, and general inquiries.
• Coordinate employee recognition, engagement, and wellness programs.
• Assist with leave administration, workers' compensation, and unemployment claims.
• Prepare HR reports, metrics, and documentation as requested.
• Ensure compliance with federal, state, and local employment laws and company policies.

Qualifications

• 3-5 years of experience in human resources and office administration roles.
• Working knowledge of HR practices, employment laws, and HR processes.
• Experience with HRIS and Microsoft Office applications.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and ability to maintain confidentiality.
• Ability to prioritize multiple tasks and work independently.
• Customer-focused with a positive and collaborative attitude.

Benefits

• 9/80 Schedule - You get every other Friday off!
• Medical, Dental and Vision coverage with multiple plan offerings
• Health Savings Account with an employer contribution annually
• 401(k) retirement plans with Employer matching
• Tuition Reimbursement
• Generous Paid Time Off and Company Holidays

The base salary range for this role is $100,000 to $120,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, and certifications.

Fairchild Imaging is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.