Accounts & Office Ops Specialist (Temp-to-Perm)

Frontall USA LLC; Newark (NJ); On-site; USD 48,000 - 64,000; Full time

Job summary

Frontall USA LLC in Newark, NJ seeks an Office & Accounting Administrator for a temp-to-perm, full-time on-site role. You will support daily office operations and key accounting functions, including AR and AP, while owning processes in a fast-paced environment.

Ideal candidate has QuickBooks experience, strong organizational skills, and the ability to multitask in a proactive, independent manner. Schedule is Monday–Friday; position starts on-site in Newark, NJ.

Qualifications

• 5+ years in office administration or related role.
• QuickBooks experience required.
• Basic knowledge of AR and AP.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage Accounts Receivable (AR), including invoicing, collections, payment tracking, reconciliations, and billing issues.
• Oversee Accounts Payable (AP), ensuring timely invoice processing, vendor payments, and accurate records.
• Manage daily office operations and maintain an organized, efficient work environment.
• Prepare reports, presentations, and internal documentation.
• Coordinate shipments, inventory tracking, warehouse communications, and logistics.
• Monitor inventory levels and support planning with purchasing and warehouse teams.
• Communicate with vendors, customers, and internal teams to support daily operations.
• Identify opportunities to improve administrative and operational processes.

Skills

5+ yrs exp

QuickBooks

Organizational skills

MS Office

Job description

Frontall USA LLC in Newark, NJ seeks an Office & Accounting Administrator for a temp-to-perm, full-time on-site role. You will support daily office operations and key accounting functions, including AR and AP, while owning processes in a fast-paced environment.

Ideal candidate has QuickBooks experience, strong organizational skills, and the ability to multitask in a proactive, independent manner. Schedule is Monday–Friday; position starts on-site in Newark, NJ.