Off Site Source Recovery Project Specialist

Search Jobs - INL Professional Careers; Idaho Falls (ID); On-site; USD 57,000 - 136,000; Full time

Job summary

Idaho National Laboratory is seeking an Off‑Site Source Recovery Business Specialist to support contract administration, financial planning, and reporting for the OSR mission space. The role contributes to accurate financial planning and timely updates to leadership and NNSA, ensuring compliance and efficient project execution.

The position involves multi-level posting, DOE clearance requirements, and collaboration across project teams.

Qualifications

• Bachelor's degree in business, finance, or a related field with 2+ years of professional experience (Level 2).
• Bachelor's degree with 5+ years of experience or a Master's degree with 2 years of experience (Level 3).
• Experience in contract administration, financial analysis, project controls, or related disciplines.
• Strong analytical and organizational skills with ability to manage multiple deadlines.
• Proficiency with financial planning tools and spreadsheets.
• Strong communication skills and ability to work collaboratively across teams. Also requires US Citizenship to obtain a DOE clearance.

Responsibilities

• Support contract administration, financial planning, and reporting for OSR activities.
• Prepare monthly reports for NNSA headquarters and OSR leadership with accuracy and timeliness.
• Coordinate with procurement, vendors, and technical staff to ensure proper contract closeout and updates.

Job description

The Off Site Source Recovery Project Specialist supports the successful execution of programmatic, contractual, and financial activities within the Off Site Source Recovery (OSR) mission space. This role ensures accurate contract administration, effective financial planning, and timely reporting to program leadership and NNSA headquarters. The specialist will help maintain compliance with program requirements, support efficient project execution, and contribute to long term strategic planning.

Idaho National Laboratory is hiring a Off‑Site Source Recovery Business Specialist to work on our Energy and Environment Science and Technology team. Our team works a 9x80 schedule located out of our Idaho Falls facility with every other Friday off.

Key Responsibilities

Contract and Vendor Management

• Accrue vendor contracts upon completion of recovery activities and maintain accurate, timely documentation.
• Monitor active contracts to ensure compliance and alignment with program needs, including tracking period of performance dates, CCR requirements, ceiling amounts, and Statement of Work (SOW) modifications.
• Coordinate with procurement, vendors, and technical staff to ensure proper contract closeout, amendments, and updates.

Financial Planning and Support

• Develop and maintain program finance plans, annual and multi year spend plans, and cost projections.
• Support program financial reporting, including analysis of expenditures, burn rates, and funding utilization.
• Assist in ensuring annual carryover limits are monitored and maintained in accordance with program and NNSA requirements.
• Participate in routine financial reviews and provide data to leadership to support informed decision-making.

Reporting and Program Support

• Assist in preparing monthly reports for NNSA headquarters and OSR project leadership, ensuring accuracy, clarity, and timely submission.
• Compile financial and contractual data from multiple program areas to meet internal and external reporting requirements.
• Provide cross-functional support to project managers and technical teams to ensure financial and contractual information is properly integrated into program execution.
  

Required Qualifications

• Level 2: Bachelor’s degree in business, finance, project management, or related field, with a minimum of 2 years of related professional experience or a Masters degree.
• Level 3: Bachelor’s degree in business, finance, project management, or related field, with a minimum of 5 years of experience or a Masters degree and 2 years of related professional experience.
• Experience in contract administration, financial analysis, project controls, or related disciplines.
• Strong analytical and organizational skills, with the ability to manage multiple tasks and deadlines.
• Proficiency with financial planning tools and spreadsheets.
• Strong communication skills and the ability to work collaboratively across project teams.
• This position requires the ability to obtain and maintain a Department of Energy "L" clearance, which requires US Citizenship.
  

Preferred Knowledge, Skills or Experience

• Experience supporting DOE/NNSA programs or federal contracting environments.
• Familiarity with project controls systems, cost tracking tools, or enterprise financial systems.
• Understanding of federal acquisition processes, contract structures, and reporting requirements.
  

Physical Requirements

While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel, bend, and work in an office and field/laboratory environment. The job requires hand/finger dexterity to keyboard or type, handle materials, manipulate tools, and reach with hands and arms. The job requires operation of job-related equipment and driving a vehicle. The employee must occasionally lift and/or move up to 25 pounds without assistance. Sufficient visual acuity and hearing capacity to perform the essential functions and interact with the public is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Information

• The pay range for this position is: Level 2 ($57,444 - $112,068) / Level 3 ($66,504 - $136,356). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• Multi-Level: This is a multi-level posting and you will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.
• TDP: This is a testing designated position; you will be required to submit to a pre-employment drug screen and periodic drug testing throughout the term of your employment.