Off Site Source Recovery Project Specialist

Battelle Energy Alliance; Idaho Falls (ID); On-site; USD 57,000 - 136,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with employer contribution

Paid time off

Employee Education Program

Comprehensive Relocation Package

Job summary

Idaho National Laboratory is seeking an OffSite Source Recovery Business Specialist to support contract administration, financial planning, and reporting for OSR activities within Energy and Environment Science and Technology.

You will collaborate with procurement, vendors, and technical staff to ensure compliance, produce monthly reports to NNSA, and help drive program execution while adhering to DOE clearance requirements.

Qualifications

• Level 2: Bachelor's in business/finance/PM or related field, with 2+ years experience or a Masters.
• Level 3: Bachelor's in business/finance/PM or related field, with 5+ years experience or Masters plus 2 years.
• Experience in contract administration, financial analysis, project controls, or related disciplines.
• Strong analytical and organizational skills with ability to manage multiple tasks and deadlines.
• Proficiency with financial planning tools and spreadsheets.
• Strong communication skills and ability to work across teams.
• Must be able to obtain and maintain a DOE 'L' clearance; requires US citizenship.

Responsibilities

• Accrue vendor contracts upon completion of recovery activities and maintain accurate documentation.
• Monitor active contracts to ensure compliance and alignment with program needs, including tracking period of performance dates, CCR requirements, ceiling amounts, and SOW modifications.
• Coordinate with procurement, vendors, and technical staff to ensure proper contract closeout, amendments, and updates.
• Develop and maintain program finance plans, annual and multi year spend plans, and cost projections.
• Support program financial reporting, including analysis of expenditures, burn rates, and funding utilization.
• Assist in ensuring annual carryover limits are monitored and maintained in accordance with program and NNSA requirements.
• Participate in routine financial reviews and provide data to leadership to support informed decision-making.
• Prepare monthly reports for NNSA headquarters and OSR project leadership, ensuring accuracy, clarity, and timely submission.
• Compile financial and contractual data from multiple program areas to meet internal and external reporting requirements.
• Provide cross-functional support to project managers and technical teams to ensure financial and contractual information is properly integrated into program execution.

Skills

Contract administration

Financial analysis

Project controls

Analytical skills

Organizational skills

Communication skills

Spreadsheets

Education

Bachelor's degree in business/finance/PM or related field

Master's degree in related field

Tools

Contract management software

Cost tracking tools

Enterprise financial systems

Job description

The Off Site Source Recovery Project Specialist supports the successful execution of programmatic, contractual, and financial activities within the Off Site Source Recovery (OSR) mission space. This role ensures accurate contract administration, effective financial planning, and timely reporting to program leadership and NNSA headquarters. The specialist will help maintain compliance with program requirements, support efficient project execution, and contribute to long term strategic planning.

Idaho National Laboratory is hiring a OffSite Source Recovery Business Specialist to work on our Energy and Environment Science and Technology team. Our team works a 9x80 schedule located out of our Idaho Falls facility with every other Friday off.

Key Responsibilities

Contract and Vendor Management

• Accrue vendor contracts upon completion of recovery activities and maintain accurate, timely documentation.
• Monitor active contracts to ensure compliance and alignment with program needs, including tracking period of performance dates, CCR requirements, ceiling amounts, and Statement of Work (SOW) modifications.
• Coordinate with procurement, vendors, and technical staff to ensure proper contract closeout, amendments, and updates.

Financial Planning and Support

• Develop and maintain program finance plans, annual and multi year spend plans, and cost projections.
• Support program financial reporting, including analysis of expenditures, burn rates, and funding utilization.
• Assist in ensuring annual carryover limits are monitored and maintained in accordance with program and NNSA requirements.
• Participate in routine financial reviews and provide data to leadership to support informed decision-making.

Reporting and Program Support

• Assist in preparing monthly reports for NNSA headquarters and OSR project leadership, ensuring accuracy, clarity, and timely submission.
• Compile financial and contractual data from multiple program areas to meet internal and external reporting requirements.
• Provide cross-functional support to project managers and technical teams to ensure financial and contractual information is properly integrated into program execution.

Required Qualifications

• Level 2: Bachelor's degree in business, finance, project management, or related field, with a minimum of 2 years of related professional experience or a Masters degree.
• Level 3: Bachelor's degree in business, finance, project management, or related field, with a minimum of 5 years of experience or a Masters degree and 2 years of related professional experience.
• Experience in contract administration, financial analysis, project controls, or related disciplines.
• Strong analytical and organizational skills, with the ability to manage multiple tasks and deadlines.
• Proficiency with financial planning tools and spreadsheets.
• Strong communication skills and the ability to work collaboratively across project teams.
• This position requires the ability to obtain and maintain a Department of Energy "L" clearance, which requires US Citizenship.

Preferred Knowledge, Skills or Experience

• Experience supporting DOE/NNSA programs or federal contracting environments.
• Familiarity with project controls systems, cost tracking tools, or enterprise financial systems.
• Understanding of federal acquisition processes, contract structures, and reporting requirements.

Physical Requirements:

While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel, bend, and work in an office and field/laboratory environment. The job requires hand/finger dexterity to keyboard or type, handle materials, manipulate tools, and reach with hands and arms. The job requires operation of job-related equipment and driving a vehicle. The employee must occasionally lift and/or move up to 25 pounds without assistance. Sufficient visual acuity and hearing capacity to perform the essential functions and interact with the public is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Information:

• The pay range for this position is: Level 2 ($57,444 - $112,068) / Level 3 ($66,504 - $136,356). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• Multi-Level: This is a multi-level posting and you will be placed at the appropriate level dependent on depth and breadth of proven experience and skills.
• TDP: This is a testing designated position; you will be required to submit to a pre-employment drug screen and periodic drug testing throughout the term of your employment.

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match (regular positions) or self-contribute access (postdoctoral positions)
• Paid time off (personal leave)
• Employee Education Program (tuition assistance for eligible positions)
• Comprehensive Relocation Package
• Benefit eligibility subject to multiple factors, including employment status and position classification.

At this time, BEA will not sponsor any H1-B visas obtained outside of the United States of America (U.S.A.), including consular visas.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 6,300 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to change the world's energy future and secure our nation's critical infrastructure.

INL Mission:

Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision:

Our vision is to change the world's energy future and secure our nation's critical infrastructure.

Selective Service Requirements:

To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity:

Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Reasonable Accommodation:

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us at [e-mail] to request accommodation.

Other Information:

When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.

INL does not accept resumes from third party vendors unsolicited.