Occupancy Planner

Jones Lang LaSalle Incorporated; Folsom (CA); On-site; USD 79,000 - 98,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Daily Pay early access to earned wages

AI-powered tools to accelerate hiring

Job summary

Jones Lang LaSalle (JLL) is seeking an Occupancy Planner in Folsom, CA to track, analyze, and update space data across client portfolios in a designated region. You will drive scenario planning and occupancy solutions that optimize workplace efficiency.

Strong analytical skills and experience with Excel and PowerPoint are required. You will collaborate with business units, stakeholders, and facility management to deliver data-driven occupancy plans that support hybrid work.

Qualifications

• 3–5 years in occupancy planning or space management in a corporate real estate setting.
• Familiar with workplace strategy concepts and hybrid work environments.
• Strong analytical skills with complex datasets and floor plans.
• Proficient in Excel (pivot tables, XLOOKUP, complex formulas) and PowerPoint.
• Excellent written and verbal communication across organizational levels.
• Proactive with problem solving, multi-priority management, and attention to detail.

Responsibilities

• Build partnerships across units and facilities teams, ensuring coordination.
• Execute monthly reporting, data audits, utilization tracking, and space updates.
• Apply analytical thinking to occupancy planning tasks and space challenges.
• Simplify spatial data and contribute to project delivery for hybrid work needs.
• Create PowerPoint presentations consolidating data and floor plans for stakeholders.
• Conduct facility audits and refine planning strategies for efficiency.
• Interpret floor plans using CAFM systems and BI platforms for occupancy solutions.
• Track occupancy metrics and align with modern office design trends.

Skills

Occupancy planning

Data analysis

Excel pivot tables

PowerPoint

Workplace strategy

Communication

Problem solving

Attention to detail

Education

Bachelor's degree in Business, Real Estate, Architecture, or related field

Tools

AutoCAD

CAFM

BI systems

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As an Occupancy Planner, you will be responsible for tracking, analyzing, and updating space data across our client’s portfolio in a designated region. Your analytical expertise and strategic thinking will drive scenario planning and occupancy solutions that optimize workplace efficiency. At JLL, we believe the most effective teams are built when everyone is empowered to thrive—and in this role, you'll serve as a critical liaison between business units, stakeholders, and facility management teams, transforming data into actionable insights that shape modern workplace strategies. You'll leverage your relationship-building skills and technical proficiency to deliver comprehensive space management solutions while contributing to planning initiatives that support hybrid work environments and contemporary office design principles. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience this firsthand as you coordinate across functions to deliver exceptional occupancy planning outcomes.

What your day‑to‑day will look like:

• Build and maintain strong partnerships across business units, stakeholders, and facility management teams while serving as the liaison ensuring coordination and collaboration
• Execute core deliverables including monthly reporting, data audits, utilization tracking, space and adjacency requirements gathering, and space layout updates
• Support various occupancy planning tasks by applying analytical thinking, decision‑making skills, and sound judgment to solve space challenges
• Simplify complex spatial data and contribute to project delivery, adapting to changing client needs with proactive solutions
• Develop compelling PowerPoint presentations that consolidate data and floor plans for client stakeholders across organizational levels
• Conduct facility audits and contribute to planning strategies that optimize workplace efficiency and support hybrid work environments
• Interpret and analyze floor plans while utilizing space planning tools, CAFM systems, and BI platforms to deliver occupancy solutions
• Track occupancy utilization metrics and apply contemporary office design principles to support mobile and collaborative workplace trends

Required qualifications:

• High school diploma or equivalent
• 3–5 years of experience in occupancy planning, space management, interior office planning, furniture planning/management, move/project management, or related facilities function in a corporate real estate setting
• Familiarity with workplace strategy concepts and hybrid work environments
• Strong analytical skills with the ability to work with complex datasets and interpret floor plans
• Proficiency in Microsoft Office Suite, particularly Excel (including pivot tables, xlookup, and complex formulas) and PowerPoint
• Demonstrated critical thinking skills with an analytical approach to space data analysis and ability to contribute meaningful insights
• Strong written and verbal communication skills with ability to interact effectively across organizational levels
• Proactive approach to problem‑solving, process improvement, and managing multiple priorities in a collaborative team environment
• Excellent attention to detail and accuracy, particularly with numbers and spatial creativity

Preferred qualifications:

• Bachelor's degree in Business, Real Estate, Architecture, Interior Design, or related field
• Experience with industry‑standard software including AutoCAD, CAFM, and BI systems
• Excellent presentation abilities with demonstrated executive presence and ability to communicate effectively with various levels of management and clients
• Comprehensive understanding of occupancy utilization metrics, contemporary office design principles, and emerging workplace trends
• Highly collaborative, team‑oriented mindset with a strong customer service approach and willingness to learn in a fast‑paced environment

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position: 78,720.00 – 98,400.00 USD per year. This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On‑site –Folsom, CA, Sacramento, CA

Personalized benefits that support personal well‑being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay
• At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities.

We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job‑related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Accepting applications on an ongoing basis until candidate identified.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.