Occupancy Planner

Jones Lang LaSalle Incorporated; Northern (KY); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

401(k) plan with company matching

Medical, Dental & Vision

Parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle (JLL) is seeking an Occupancy Planner to track, analyze, and update space data across a regional portfolio. You will be a liaison between business units, stakeholders, and facilities teams, transforming data into actionable insights for modern workplace strategies.

The role requires 3–5 years in occupancy planning or space management, strong Excel and PowerPoint skills, and a solid understanding of hybrid work environments.

Qualifications

• High school diploma or equivalent.
• 3–5 years of occupancy planning or space management experience in a corporate real estate setting.
• Familiarity with hybrid work environments and workplace strategy concepts.
• Proficiency in Excel (pivot tables, xlookup) and PowerPoint.

Responsibilities

• Build and maintain partnerships across business units and facility management teams to coordinate occupancy planning.
• Execute reporting, data audits, utilization tracking, and space/layout updates.
• Apply analytical thinking to solve space challenges and support project delivery.
• Develop presentations that consolidate data and floor plans for client stakeholders.

Skills

Occupancy planning

Data analysis

Space management

Excel

PowerPoint

Hybrid work

Education

High school diploma

Bachelor's degree

Tools

AutoCAD

CAFM

BI systems

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Location: Chandler, AZ or Austin, TX (onsite)

What this job involves:

As an Occupancy Planner, you will be responsible for tracking, analyzing, and updating space data across our client's portfolio in a designated region. Your analytical expertise and strategic thinking will drive scenario planning and occupancy solutions that optimize workplace efficiency. At JLL, we believe the most effective teams are built when everyone is empowered to thrive—and in this role, you'll serve as a critical liaison between business units, stakeholders, and facility management teams, transforming data into actionable insights that shape modern workplace strategies. You'll leverage your relationship-building skills and technical proficiency to deliver comprehensive space management solutions while contributing to planning initiatives that support hybrid work environments and contemporary office design principles. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience this firsthand as you coordinate across functions to deliver exceptional occupancy planning outcomes.

What your day-to-day will look like:

• Build and maintain strong partnerships across business units, stakeholders, and facility management teams while serving as the liaison ensuring coordination and collaboration
• Execute core deliverables including monthly reporting, data audits, utilization tracking, space and adjacency requirements gathering, and space layout updates
• Support various occupancy planning tasks by applying analytical thinking, decision-making skills, and sound judgment to solve space challenges
• Simplify complex spatial data and contribute to project delivery, adapting to changing client needs with proactive solutions
• Develop compelling PowerPoint presentations that consolidate data and floor plans for client stakeholders across organizational levels
• Conduct facility audits and contribute to planning strategies that optimize workplace efficiency and support hybrid work environments
• Interpret and analyze floor plans while utilizing space planning tools, CAFM systems, and BI platforms to deliver occupancy solutions
• Track occupancy utilization metrics and apply contemporary office design principles to support mobile and collaborative workplace trends

Required qualifications:

• High school diploma or equivalent
• 3–5 years of experience in occupancy planning, space management, interior office planning, furniture planning/management, move/project management, or related facilities function in a corporate real estate setting
• Familiarity with workplace strategy concepts and hybrid work environments
• Strong analytical skills with the ability to work with complex datasets and interpret floor plans
• Proficiency in Microsoft Office Suite, particularly Excel (including pivot tables, xlookup, and complex formulas) and PowerPoint
• Demonstrated critical thinking skills with an analytical approach to space data analysis and ability to contribute meaningful insights
• Strong written and verbal communication skills with ability to interact effectively across organizational levels
• Proactive approach to problem-solving, process improvement, and managing multiple priorities in a collaborative team environment
• Excellent attention to detail and accuracy, particularly with numbers and spatial creativity

Preferred qualifications:

• Bachelor's degree in Business, Real Estate, Architecture, Interior Design, or related field
• Experience with industry-standard software including AutoCAD, CAFM, and BI systems
• Excellent presentation abilities with demonstrated executive presence and ability to communicate effectively with various levels of management and clients
• Comprehensive understanding of occupancy utilization metrics, contemporary office design principles, and emerging workplace trends
• Highly collaborative, team-oriented mindset with a strong customer service approach and willingness to learn in a fast-paced environment

Location:

On-site – Austin, TX, Chandler, AZ

Personal benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a fully copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

Accepting applications on an ongoing basis until candidate identified.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.