Occupancy Coordinator - Section 8 Compliance & Leases

alcomgt; Nashville (TN); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

401(k) with company contribution

Paid time off

Paid holidays

Job summary

ALCO Management is seeking an Occupancy Coordinator to support the Community Manager in maintaining the Section 8 waitlist and completing initial move-in files, certifications, and annual recertifications in compliance with HUD and Local Housing Authority guidelines.

You will manage resident files, execute leases within approved parameters, and ensure accurate records using property management software and EIV systems in a fast-paced environment.

Qualifications

• Must have solid understanding and experience with Section 8 program requirements and HUD compliance regulations.
• Must be detail oriented and able to manage multiple deadlines related to certifications and regulatory reporting.
• Ability to work effectively in a fast-paced, deadline-driven environment.
• Must be able to multi-task and maintain accurate documentation.
• Ability to communicate professionally and effectively with co-workers, residents, regulatory agencies, and corporate staff.
• Must be proficient with Microsoft Office (Excel, Word, and Outlook) and property management software systems.
• Must meet underwriting standards for fidelity bond insurance and not be on the HUD Denied Participation List.
• Must possess a valid driver’s license and meet insurability requirements if operating a personal vehicle for company business.
• High School diploma or equivalent required; affordable housing or property management experience strongly preferred.

Responsibilities

• Maintain and manage the property waitlist in accordance with Section 8 and regulatory requirements.
• Process rental applications, prepare leases, and ensure all occupancy documentation is completed and submitted in compliance with established standards.
• Complete and approve initial certifications, interim recertifications, and annual recertifications in a timely and accurate manner.
• Maintain all resident files and supporting documentation to ensure compliance with HUD, Local Housing Authority, and company policies.
• Execute residential leases and related documents within approved rental schedules under the supervision of the Community Manager.
• Demonstrate knowledge of and maintain strict adherence to lease agreements, building regulations, and governmental requirements governing property operations.
• Explain lease provisions and program requirements to prospective and current residents.
• Assist in enforcing community rules, company policies, and procedures to maintain a productive and peaceful community.
• Maintain regular communication with the Community Manager, Regional Property Manager, and Central Office staff.
• Develop and maintain professional working relationships with residents, prospective residents, municipal officials, and Local Housing Authorities.
• Complete and submit all required records, reports, and documentation accurately and within required timeframes.
• Operate property management software, EIV systems, and standard office equipment necessary to perform job duties.
• Perform other duties as assigned to support property operations and regulatory compliance.

Skills

Section 8 compliance

HUD compliance

Detail-oriented

Multitasking

Professional communication

Microsoft Office

Property management software

Regulatory reporting

Time management

Driver's license

Education

High School diploma

Tools

Microsoft Office (Excel, Word, Outlook)

Property management software

EIV systems

Job description

ALCO Management is seeking an Occupancy Coordinator to support the Community Manager in maintaining the Section 8 waitlist and completing initial move-in files, certifications, and annual recertifications in compliance with HUD and Local Housing Authority guidelines.

You will manage resident files, execute leases within approved parameters, and ensure accurate records using property management software and EIV systems in a fast-paced environment.