OC HR Assistant (Temporary) -11-145-SC/Tustin Ranch-11-145

The Salvation Army USA Western Territory; Tustin (CA); On-site; USD 42,000 - 52,000; Part time

Job summary

The Salvation Army USA Western Territory is seeking an OC HR Assistant to support Orange County Coordination programs and corps. The role reports to the Sr. HR Generalist and focuses on administrative tasks, recruitment support, payroll checks, and data collection.

The ideal candidate will have a HS diploma or GED, 2+ years in admin roles, HR exposure preferred, and strong MS Office skills; California driver license a plus. This is an in-office role with potential hybrid arrangements.

Qualifications

• High School Diploma or G.E.D. required.
• Bachelor's degree preferred.
• Minimum 2 years' experience in administrative assistance positions.
• Minimum 1 HR experience in an office environment preferred.
• Computer literate; basic skills in Microsoft Office and Outlook email.
• Valid California driver's license.

Responsibilities

• Provide administrative support to OC Human Resources: submit HR documents and correspondence to DHQ HR department.
• Assist with talent recruitment, application tracking and dispositions (i.e. job postings, schedule interviews, communication with applicants, job fairs).
• Review and confirm payroll and timesheets for the county, including distributing paychecks bi-weekly.
• Assist reporting incidents to insurance (i.e. worker's comp, general liability).
• Assist in the preparation and completion of special projects (New Hire Orientation, kettle applications, Advisory Board Report).

Skills

Problem solving

Customer service

Oral & written communication

Teamwork

Analytical

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Job description

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

OC HR Assistant will report to Sr. HR Generalist for Orange County Coordination. HR Assistant will be responsible for assisting the Sr. HR Generalist administratively for Orange County Coordination programs and corps.

Essential Functions

Specific Functions:

• Provide administrative support to OC Human Resources:
  • Submit HR documents and correspondence to DHQ HR department, this includes but not limited to:
    • New & post hire documents, benefit packets, performance evaluations, termination documents, and other requested/necessary forms
• Assist with talent recruitment, application tracking and dispositions (i.e. job postings, schedule interviews, communication with applicants, job fairs)
• Review and confirm payroll and timesheets for the county, include distributing paychecks bi-weekly.
• Assist reporting incidents to insurance (i.e. worker's comp, general liability)
• Assist in the preparation and completion of special projects, including but not limited to:
  • New Hire Orientation: prepare material, send communication as needed, and organize lunch
  • Christmas kettle applications (recruiting, input data, process applications, etc.)
  • Advisory Board Report content
• Maintain upkeep of confidential files for all Orange County employees
• Assist in collecting data and establish metrics to track HR trends in Orange County
• Perform other assignments/duties as directed.

Core Competencies

• Problem Solving/Conflict Resolution - Identify & resolve problems and/or conflict in a timely manner; gather and analyze information skillfully and develop solutions.
• Customer Service - Manage difficult and/or emotional clients, residents, staff, and/or guests; diplomatically address their needs to ensure mutually satisfying outcomes.
• Oral & Written Communication - Speak & write professionally, clearly, and persuasively in a variety of potentially challenging situations; edit work for spelling and grammar; seek clarification and respond appropriately to questions.
• Teamwork - Balance team and individual responsibilities; Build a positive team spirit, morale, and group commitment to established goals, core values and objectives.
• Analytical - Synthesize complex or diverse information; conduct research, draw conclusions, and report outcomes; Develop workflow policies and procedures.

Working Conditions

Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Ability to operate computer, fax, and telephone. Ability to lift up to 40 lbs. This position is an in-office position; hybrid option only if necessary.

Minimum Qualifications

• High School Diploma or G.E.D. required
• Bachelor's degree preferred
• Minimum 2 years' experience in administrative assistance positions and functions required
• Minimum 1 HR experience in an office environment preferred
• Computer literate; basic skills in Microsoft Office and Outlook email.
• Valid California driver's license

Skills, Knowledge & Abilities

• Driving Test and pass MVR check (Required)
• A criminal background check is required with certification for Protect the Mission policies and procedures
• Must have ability to work with, direct, and relate well with co-workers, community members, and guests/clients
• Able to thrive in a fast-paced, frequently changing environment
• Must possess good relationship skills
• Attention to detail, quality and professionalism
• Must possess and display high level of confidentiality
• Effective time management skills; able to work independently
• Ability to prioritize work and meet deadlines
• Excellent verbal and written communication skills

Scheduled Days: Monday- Friday (25-30 hours)

10/5/2026- 12/31/2026

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.