OBGYN Admin & Referral Coord - Surgical Scheduling

bmc; Boston (MA); On-site; USD 29,000 - 41,000; Part time

Job summary

BMCHS is seeking an OBGYN Admin & Referral Coordinator in the OB-GYN Clinic. This part-time role focuses on coordinating patient access to care, gathering registration information, and facilitating communication among patients, providers, and office staff.

The role emphasizes insurance pre-authorization, accurate data handling, and cross-team collaboration to meet departmental targets, with strong English communication and confidentiality as core requirements.

Qualifications

• High School diploma required.
• 3 years of financial clearance and 3 years of referral scheduling experience preferred.
• Knowledge of managed care (HMO, PPO) and insurance approvals.

Responsibilities

• Serve as liaison between patients and providers across care access points.
• Assist with registration, scheduling of appointments and surgeries, and collect demographics/financial data.
• Obtain pre-authorization from insurance carriers and handle patient communications.

Skills

Managed care knowledge

Referral scheduling

Communication

Computer skills

Office software

Confidentiality

Empathy

Team collaboration

Education

High School diploma

Tools

Eclipsys SDK

Caretracker

IDX

Microsoft Office

PC applications

Job description

Position Summary

The primary purpose of the job is to serve as a liaison for patients in all communications regarding care rendered in the department. Serves as a liaison with patients facilitating access to care, gathering information for registration, schedules appointments and surgeries, verify demographics and financial information. Obtains pre-authorization from insurance carriers. Responds to faxes and phone calls from patients, BMC departments and outside Facilities. Assists the Department to meet targets. Facilitates communication as follows: between patient and providers, nurse practitioners and medical assistants* Between patient's referring physician and BMC other departments, including assuring that correspondence is disseminated properly * Between providers and office support personnel.

Position: OBGYN Admin & Referral Coordinator

Department: OB - GYN Clinic

Schedule: Part Time

Job Requirements

Education

• High School diploma required.

Certifications, Licensures, & Registrations

• Additional professional certifications or completion of business school preferred.

Experience

• Requires thorough knowledge of managed care with 3 years of experience of financial clearance.
• 3 years of referral scheduling experience preferred.

Knowledge, Skills, & Abilities

• Working knowledge of managed care: overall understanding of HMO, PPO, and others; proficient knowledge of process of obtaining insurance approvals, referrals, billing, and co-payments.
• Experience handling patient flow is helpful.
• Requires strong computer skills and knowledge of the PC applications.
• Windows environment and Microsoft Office products preferred.
• Knowledge of the Eclipsys SDK system, Caretracker and IDX or other comparable registration systems a plus.
• Excellent English communication skills (verbal and written).
• Excellent professional demeanor.
• Must be able to work effectively with all levels of staff and management.
• Excellent interpersonal skills.
• Must be able to show empathy and be courteous and diplomatic with patients.
• Must frequently work independently, take initiative and handle multiple tasks with conflicting priorities.
• Team player with ability to work cross-organizationally to get issues resolved.
• Ability to maintain confidentiality.

Compensation Range

Compensation Range: $21.39- $30.05 This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.

NOTE : This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

Equal Opportunity Employer/Disabled/Veterans