OB/GYN Core Clerkship Program Coordinator

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 75,000 - 105,000; Full time

Job summary

Stanford University School of Medicine's Department of Obstetrics and Gynecology is seeking an Administrative Associate 3 to coordinate our Core Clerkship program. You will work with four MD Clerkship Directors and one MSPA Clerkship Director to ensure outstanding education across Stanford and partner sites.

This dynamic role rewards organization, proactive problem-solving, and a strong service mindset as you support schedule management, budgeting, and cross-site collaborations essential to the

Qualifications

• General understanding of obstetric and gynecologic care within an academic medical center.
• Experience in medical education administration or academic medical center environments.
• Familiarity with LCME accreditation standards and requirements.
• Knowledge of learning management systems (Canvas, MedHub, One45 preferred).
• Experience with QGenda or similar medical scheduling platforms.
• Strong multi-site coordination and project management skills.
• Ability to work effectively with diverse stakeholders including students, faculty, residents, clinical site personnel, and outside vendors.
• Experience managing budgets and financial reconciliation.
• Strong communication skills with ability to follow up persistently yet diplomatically on time-sensitive requests.
• Demonstrated flexibility and adaptability in taking on new responsibilities and evolving duties as program needs change.
• Proactive, solutions-oriented approach with willingness to take ownership of assigned tasks without resistance.
• Track record of being a collaborative team player who responds positively to supervision and direction.
• Self-motivated professional who anticipates needs and takes initiative rather than requiring constant direction.
• Ability to embrace a "can-do" attitude and view expanding responsibilities as opportunities for growth.
• History of professional responsiveness to feedback and willingness to adjust approach as needed.

Responsibilities

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Skills

OBGYN knowledge

Medical education administration

LCME accreditation

Learning management systems

QGenda scheduling

Budget management

Communication skills

Stakeholder management

Project management

Education

High school diploma

Job description

Stanford University School of Medicine's Department of Obstetrics and Gynecology is seeking an Administrative Associate 3 to coordinate our Core Clerkship program. You will work with four MD Clerkship Directors and one MSPA Clerkship Director to ensure outstanding education across Stanford and partner sites.

This dynamic role rewards organization, proactive problem-solving, and a strong service mindset as you support schedule management, budgeting, and cross-site collaborations essential to the