Impactful Ob/Gyn Clerkship Coordinator

Stanford University; Palo Alto (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Stanford University in Palo Alto seeks an Administrative Associate 3 to coordinate the Core Clerkship program within the Obstetrics and Gynecology department. This role supports MD and MSPA students across multiple rotation sites and collaborates with clerkship directors to ensure high-quality educational experiences.

The position requires strong organization, problem-solving, and communication, with flexibility to adapt to evolving duties in a busy academic setting.

Qualifications

• Experience in medical education administration or academic medical center environment.
• Familiarity with medical student and/or physician assistant training programs.
• Knowledge of LCME accreditation standards.
• Experience with QGenda or similar medical scheduling platforms.
• Strong multi-site coordination and project management skills.
• Ability to work effectively with diverse stakeholders including students, faculty, residents, clinical site personnel, and outside vendors.
• Experience managing budgets and financial reconciliation.
• Strong communication skills with ability to follow up persistently yet diplomatically on time-sensitive requests.

Responsibilities

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may use specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Skills

Coordination

Project management

Budget management

Verbal & written communication

Organizational skills

Stakeholder management

Initiative

Tools

Microsoft Office

Canvas

MedHub

One45

Job description

Stanford University in Palo Alto seeks an Administrative Associate 3 to coordinate the Core Clerkship program within the Obstetrics and Gynecology department. This role supports MD and MSPA students across multiple rotation sites and collaborates with clerkship directors to ensure high-quality educational experiences.

The position requires strong organization, problem-solving, and communication, with flexibility to adapt to evolving duties in a busy academic setting.