OB/GYN Administrative Lead & Scheduling Specialist

University of Chicago; United States; On-site; USD 33,000 - 43,000; Full time

Job summary

The University of Chicago is seeking a lead administrative specialist for the General OB/GYN section. You will organize, schedule, and coordinate onboarding for physicians, and support budgets and reimbursements. You will handle high-level tasks with autonomy within established procedures.

Responsibilities include managing multiple provider calendars, maintaining essential databases, and coordinating major events and travel. Strong communication and problem-solving are essential.

Qualifications

• Education: vocational training or equivalent experience; Bachelor's preferred.
• Experience: 5-7 years in related administrative roles.
• Experience with EMR, EPIC, and scheduling systems is highly preferred.

Responsibilities

• Provides high-level administrative support for over 30 providers and office functions.
• Manages calendars, schedules, reimbursements, and budgets for the leader and section.
• Coordinates logistics for events, travel, and major initiatives; triages inquiries.
• Maintains provider databases and on-call schedules; ensures accurate records.

Skills

Organization

Communication

Problem-solving

Attention to detail

Independence

Education

Bachelor's degree (preferred)

Experience in administrative roles

Tools

EMR (EPIC)

QGenda

Job description

The University of Chicago is seeking a lead administrative specialist for the General OB/GYN section. You will organize, schedule, and coordinate onboarding for physicians, and support budgets and reimbursements. You will handle high-level tasks with autonomy within established procedures.

Responsibilities include managing multiple provider calendars, maintaining essential databases, and coordinating major events and travel. Strong communication and problem-solving are essential.