Nursing Unit Secretary: Records & Coordination (Night Shift)

Mohawk Valley Health System; City of Utica (NY); On-site; USD 23,000 - 32,000; Part time

Job summary

Mohawk Valley Health System in Utica, NY is seeking a Unit Secretary to support nursing staff and ancillary departments. You will manage patient records, file reports, post notices, and transport medications within a 12.5-hour night shift on a 0.15 FTE basis.

The role requires a high school diploma, secretarial training or equivalent experience, and the ability to transcribe orders accurately within 3 months. Strong interpersonal and organizational skills are essential.

Qualifications

• High school diploma or equivalent.
• Secretarial certification or equivalent experience.
• Ability to transcribe orders accurately within 3 months of hire.
• Excellent interpersonal and organizational skills.
• Experience with Medical Terminology (preferred).

Responsibilities

• Perform clerical and public relations duties on a nursing unit.
• Provide quality non-direct patient care and non-clinical services by accurate and complete management of the patient medical record.
• Maintain patient charts in appropriate and sequential order, per policy.
• Alert appropriate personnel in emergency situations.
• Transcribes appropriate and accurate information on patient records.
• File reports and test results.
• Set priorities, separates emergency/stat orders and requests from regular workflow.
• Post and remove all departmental bulletin board notices. Ensure postings are timely and the most recent version.
• Transport medications as defined and authorized by Pharmacy Services.

Skills

Interpersonal skills

Organizational skills

Transcription accuracy

Education

High school diploma or equivalent

Secretarial certification or equivalent experience

Experience with Medical Terminology

Job description

Mohawk Valley Health System in Utica, NY is seeking a Unit Secretary to support nursing staff and ancillary departments. You will manage patient records, file reports, post notices, and transport medications within a 12.5-hour night shift on a 0.15 FTE basis.

The role requires a high school diploma, secretarial training or equivalent experience, and the ability to transcribe orders accurately within 3 months. Strong interpersonal and organizational skills are essential.