Nursing Scheduler/Central Supply Coordinator

Arcadia LTC; Plainfield (IL); On-site; USD 42,000 - 62,000; Full time

Job summary

Arcadia LTC in Morris, IL is seeking a Nursing Scheduler/Central Supply Coordinator to manage staffing for CNAs and nurses, track staff concerns, and maintain supply orders for the nursing department.

The role involves creating monthly, bi-weekly, and daily rosters, handling last-minute call-offs, and coordinating with outside agencies to ensure adequate coverage while complying with state and IDPH guidelines.

Qualifications

• High school diploma or equivalent required.
• Scheduling experience preferred.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office applications (Word, Excel, Outlook).
• Ability to multi-task, prioritize, and work under pressure.
• Professional appearance and demeanor; proactive problem solver.

Responsibilities

• Build and post monthly, bi-weekly, and daily nursing rosters for CNAs and nurses.
• Handle call-offs, find replacement coverage, coordinate with outside staffing agencies when needed.
• Ensure staffing levels meet resident census and comply with state, federal, and IDPH guidelines.
• Process PTO requests, track overtime, and update onboarding/termination records.
• Verify timecards/attendance and assist HR/payroll with reporting.

Skills

Scheduling experience

Strong communication

Multi-tasking

Professional appearance

Resourceful

Education

High school diploma

Tools

Microsoft Office

Job description

Nursing Scheduler/Central Supply Coordinator:

*This position is located in Morris, IL* SUMMARY: The Nursing Scheduler/Central Supply position is responsible for ensuring appropriate staffing for our facility while maintaining the staffing regulations. Additionally, the incumbent will communicate effectively with all staff, ensuring to track Nursing employees' concerns. The incumbent will also maintain, and order medical supplies as needed for the nursing department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Schedule Creation & Maintenance: Build and post monthly, bi-weekly, and daily nursing rosters for CNAs and nurses.

• Call-Off & Gap Management: Handle last-minute call-outs, find replacement coverage, and coordinate with outside staffing agencies when needed.

• Compliance & Ratios: Ensure shift staffing levels match resident census needs and comply with state, federal, and IDPH guidelines.

• Time-Off & Leave Tracking: Process requests for paid time off (PTO), track overtime, and update records for onboarding or terminations.

• Administrative Support: Verify timecards/attendance records, and assist HR or payroll with reporting

QUALIFICATIONS

• Must possess, as a minimum, a high-school diploma or its equivalent

• Previous scheduling experience desired

• Strong oral and written communication skills

• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Ability to multi-task, prioritize and work under pressure

• Professional appearance and demeanor

• Ability to be resourceful, tactful, and proactive in dealing with any issues that may arise

PHYSICAL DEMANDS

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must be able to move intermittently throughout the workday.

Must be able to cope with the mental and emotional stress of the position.

Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum of 50 feet.

May be necessary to assist in the evacuation of residents during emergency situations.