Nursing Program Administrative Coordinator

Pennsylvania Institute of Technology; Pennsylvania; On-site; USD 22,730 - 32,373; Part time

Job summary

Pennsylvania Institute of Technology is seeking an Administrative Coordinator for the Walter R. Garrison College of Nursing. This part-time role provides comprehensive administrative support, working across departments and reporting to the Director of Practical Nursing.

The position coordinates scheduling, maintains confidential records, drafts minutes, and supports accreditation and state regulatory requirements. Strong communication, collaboration, and discretion are essential to success.

Qualifications

• High School Diploma or equivalent.
• 2–3 years of Administrative Assistant experience.
• Preference for higher education and/or non-profit experience.
• Excellent written and oral communication skills.
• Experience with Microsoft Office and database systems.
• Ability to manage multiple tasks under pressure with discretion.

Responsibilities

• Coordinate scheduling for the Nursing Program.
• Safeguard confidential information and communicate with faculty, students, staff and constituents.
• Draft and maintain weekly faculty meeting minutes, agendas, and related documents.
• Print and file student records on campus.
• Assist with faculty and staff compliance documentation and clinical attestations.
• Maintain State Board of Nursing compliance for the practical nursing program.
• Produce progression, graduation, and accreditation reports.
• Provide administrative support to meet accreditation and regulatory requirements.
• Support student and faculty survey data collection efforts.
• Assist with Pinning and Commencement planning and facilitation.
• Maintain faculty files for required documentation.
• Assist with proctoring as needed.

Skills

Collaborative work

Communication skills

Record keeping

MS Office

Database systems

Web-based apps

Adaptability

Discretion

Education

High School Diploma

Associate degree preferred

Tools

Microsoft Office

Database systems

Web-based applications

Job description

Pennsylvania Institute of Technology is seeking an Administrative Coordinator for the Walter R. Garrison College of Nursing. This part-time role provides comprehensive administrative support, working across departments and reporting to the Director of Practical Nursing.

The position coordinates scheduling, maintains confidential records, drafts minutes, and supports accreditation and state regulatory requirements. Strong communication, collaboration, and discretion are essential to success.