Nursing Home Admissions Coordinator

Actors-Fund-of-Americ; Englewood (NJ); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health plan options

Dental plan

Vision plan

Flexible spending accounts

Employer-paid life insurance

Long-term disability

401(k) with employer match

Tuition reimbursement

Generous paid time off

Job summary

The Actors Fund Home in Englewood, NJ seeks a full-time Nursing Home Admissions Coordinator to manage intake and admissions for new residents. The role focuses on building strong referral networks with hospitals and discharge planners across New Jersey and New York to maximize occupancy and census.

You will coordinate timely admissions, assess referrals, understand Medicare and insurance benefits, complete paperwork including Medicaid, and work with the care team to ensure smooth transitions of

Qualifications

• Bachelor's degree preferred in administration, communications or related field.
• Excellent verbal and written communication skills.
• Proficient in math and MS Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience in a nursing home/assisted living or acute healthcare setting strongly preferred.

Responsibilities

• Develop, maintain, and expand referral relationships with hospitals and healthcare providers across NJ and NY to support admissions.
• Coordinate admissions, evaluate referrals, and ensure timely admissions.
• Complete admission paperwork including Medicaid applications and ensure eligibility.
• Maintain electronic charting and admissions documentation.
• Provide tours and information to applicants and families; ensure proper documentation.

Skills

Verbal communication

Written communication

Customer service

Attention to detail

Judgment

Education

Bachelor's degree in administration or communications

Tools

MS Office

Excel

Word

Outlook

PowerPoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Nursing Home Admissions Coordinator

Regular Full-Time Englewood, NJ, US

2 days ago Requisition ID: 1662

Salary Range: $65,000.00 To $75,000.00 Annually

Actors Fund Home, a nationwide human services organization that helps all professionals in performing arts and entertainment, seeks aFull-Time Nursing HomeAdmissions Coordinatorwho will be responsible for managing intake and admission process for new residents.

JOB DUTIES

The Admissions Coordinator / Hospital Liaison is responsible for developing, maintaining, and expanding strong referral relationships with hospitals, healthcare providers, discharge planners, and case management teams throughout New Jersey and New York to support consistent admissions, maximize occupancy, and maintain a strong census, with particular emphasis on the subacute rehabilitation program. This position plays a critical role in promoting the Actors Fund Home as a preferred provider of high-quality post-acute rehabilitation and long-term care services.

The ideal candidate must be highly motivated, relationship-driven, and able to thrive in a fast-paced, competitive healthcare environment. Responsibilities include coordinating and facilitating timely admissions, evaluating potential referrals, understanding Medicare, managed care, and secondary insurance benefits, and collaborating closely with the interdisciplinary team to ensure appropriate and seamless transitions of care. Exceptional written, verbal, organizational, and interpersonal communication skills are essential, along with a strong commitment to customer service, responsiveness, teamwork, and achieving established census and admissions goals.

RESPONSIBILITIES

• Work with applicants and families to facilitate admission; provide tours and information; ensure proper documentation is obtained, particularly related to Medicaid applications
• Ensure eligibility along with completing all necessary paperwork to remain in compliance with regulations
• Provide support for new residents and their families upon residents’ admission
• Complete admission agreements along with other paperwork regarding admissions
• Maintain electronic charting.
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.
• Participate in in-service trainings to ensure excellence of services and maintain best practices.
• Communicate expeditiously with internal pre-admission team, hospital case managers, and patients/families to facilitate the transfer/admission process.

OUTREACH

• Become involved in the local community aging services network and also the entertainment and performing arts industry in order to facilitate referrals and raise awareness of the Home and the Actors Fund.

ADDITIONAL REQUIREMENTS

• High proficiency with High proficiency in ad-hoc report creation on multiple platforms.
• A desire to work with, and an affection for the aging and elderly.
• An interest in, or a history of employment or education in, the performing arts or entertainment.
• Evening and weekend availability is also required, in supporting the operations of a 24-hour facility.

MINIMUM QUALIFICATIONS

• Bachelor’s degree, major in administration, communications or related area of study preferred.
• Excellent verbal and written communication skills
• Proficient in math and MS Office Suite (Excel, Word, Outlook, PowerPoint)
• Excellent customer service, sound judgment, attention to detail.
• Experience in a nursing home/assisted living or acute healthcare setting strongly preferred
• Excellent customer service to all employees, sound judgment, attention to detail.

ABOUT THIS POSITION:

This is a Full-Time exempt position based in The Actors Fund Home in Englewood, NJ. The Actors Fund offers a competitive salary, as well as a comprehensive benefits package, including: health and dental plan options, voluntary vision, flexible spending and dependent care plans, employer-paid life and long-term disability insurance, supplemental life and disability, 401(k) plan with employer match, tuition reimbursement, and generous paid time off.

ABOUT ACTORS FUND HOME:

The Actors Fund is a national human services organization that fosters stability and resiliency, and provides a safety net for performing arts and entertainment professionals over their lifespan. Through offices in New York, Los Angeles and Chicago, The Fund serves everyone in film, theatre, television, music, opera, radio and dance with programs including social services and emergency financial assistance, health care and insurance counseling, housing, and secondary employment and training services.

For more about Actors Fund, please visit: actorsfund.org .

For more about Actors Fund Home, please visit: actorsfundhome.org .

Actors Fund is an Equal Opportunity Employer.

Built into the value statement of Actors Fund is a commitment to embrace diversity and seek equity, inclusion and dignity for all.

We celebrate our differences and strive to cultivate an environment of mutual respect.