Nurse Scheduler: Staffing & Timekeeping Lead

Elderwood Administrative Services; Boston (MA); On-site; USD 28,000 - 35,000; Full time

Benefits offered by this job

Competitive Pay

Comprehensive Benefits for Eligible Em

Paid Time Off & Holiday Benefits

401(k) with Employer Match

Employee Referral Program

Opportunities for Professional Growth

Supportive, Interdisciplinary Team

Meaningful Work Supporting Resident

Job summary

Parkway Health & Rehabilitation Center in Boston is seeking a Nurse Scheduler to keep nursing shifts properly staffed and organized for high-quality resident care.

You will own the master schedule, balance census, PTO, and attendance while coordinating with Nursing leadership and HR. The role also supports timekeeping, payroll, and regulatory reporting in a fast-paced healthcare setting.

Qualifications

• High school diploma or GED equivalent required.
• At least one year of related experience in healthcare staffing, scheduling, operations, or a similar role.
• Previous scheduling or staffing experience strongly preferred.
• Experience with scheduling and/or timekeeping software preferred.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Experience with Kronos or similar timekeeping/scheduling systems strongly preferred.
• Prior experience as a CNA or Medication Technician is a plus.
• Strong organizational skills and exceptional attention to detail.
• Ability to prioritize competing needs and make sound decisions in a fast-paced environment.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive employee and resident information with professionalism.
• Reliable, dependable, and comfortable working collaboratively with nursing leadership and interdisciplinary teams.

Responsibilities

• Develop, maintain, and update the master nursing schedule based on staffing needs, census, employee availability, and established guidelines.
• Prepare and distribute daily staffing assignments and make adjustments for call-outs, PTO, schedule changes, and other staffing needs.
• Coordinate staffing with the Director of Nursing and nursing leadership to maintain safe and appropriate staffing levels.
• Track open nursing shifts and communicate staffing needs to nursing leadership and Human Resources.
• Coordinate with agency staffing partners as needed and maintain positive, professional relationships.
• Ensure orientation schedules for new nursing employees are incorporated into daily staffing plans.
• Maintain appropriate backup coverage and ensure another team member is trained on essential scheduling responsibilities.

Skills

Scheduling

Microsoft Excel

Timekeeping

Communication

Organization

Education

High school diploma or GED

Tools

Kronos

Microsoft Office

Job description

Parkway Health & Rehabilitation Center in Boston is seeking a Nurse Scheduler to keep nursing shifts properly staffed and organized for high-quality resident care.

You will own the master schedule, balance census, PTO, and attendance while coordinating with Nursing leadership and HR. The role also supports timekeeping, payroll, and regulatory reporting in a fast-paced healthcare setting.