Nurse Coordinator

Paylocity; Chicago, Northern (IL, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

PediaTrust, a pediatric practice network in the Chicago area, seeks a Nurse Coordinator to guide clinical staff and support daily operations. The role emphasizes training, policy adherence, and workflow optimization to ensure high-quality patient care across sites.

Key duties include staff scheduling, competency logging, and collaboration with the Practice Manager to maintain efficient clinic operations and accurate patient flow. CPR certification and ambulatory nursing experience are required.

Qualifications

• 2 years nursing experience and ambulatory setting experience are required.
• CPR certification is required.
• Proficient with EMR systems including scheduling, data entry and charting.
• Strong problem-solving and communication skills are essential.

Responsibilities

• Performs at a subject matter expert level on nursing duties.
• Supports and maintains practice policies, procedures and regulations.
• Trains and mentors staff; maintains staff training and competency logs including licensure and CPRs.
• Creates and monitors staff schedules; ensures accurate patient flow and coordination with front desk.
• Stays current with EMR and digital health workflows; coaches staff on updates.

Skills

Staff training

EMR scheduling/data entry

Problem solving

Communication

Education

2 years nursing experience

Ambulatory setting

Job description

The Nurse Coordinator provides direct nursing support at all sites as needed. Responsible for the overall training of clinical staff services. Supports the Practice Manager and staff in day-to-day operations.

ESSENTIAL JOB FUNCTIONS:

• Performs at a subject matter expert level on all nursing duties.
• Supports and maintains the policies, procedures and regulations of the practice.
• Assists in recruiting, provides training, orientation of staff, and maintains accurate staff training and competency logs including records of nursing staff licensure, CPR certifications.
• Creates and monitors staff schedules in accordance to the needs of the practice.
• Monitors patient schedules for accuracy and works collaboratively with front office team to correct errors.
• Works cooperatively with the office staff to ensure efficient patient flow.
• Is fully versed in EMR and digital health workflows and initiatives and stays abreast of changes and updates to provide staff the most accurate coaching and training.
• Orders supplies and equipment, trains staff to maintain accurate PAR levels and assists the Practice Manager in arranging repair and maintenance of equipment; maintains inventory logs.
• Communicates with the Practice Manager on the status of clinic operations and staff performance.
• Models and supports PediaTrust Core Values and coaches others to do the same.

ADDITIONAL JOB FUNCTIONS:

• Provides coaching and training for clinical problem-solving.
• Meets with vendors and non-PediaTrust representatives at the direction of the Practice Manager.
• Performs other duties as assigned.

Requirements

MINIMUM QUALIFICATIONS:

To perform this position successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Required Education, Knowledge, Skills & Abilities:

• Ability to train and monitor staff to provide assistance and support to the clinical team
• An understanding of the electronic medical record including scheduling, data entry and charting functions
• An ability to problem-solve effectively including data collection, consensus building, communication and implementation of the solution

Required Length & Type of Experience:

• 2 years of nursing experience
• Ambulatory setting

Required Certification, Licenses, Registration:

• CPR Certified

PHYSICAL/ENVIRONMENTAL DEMANDS:

The characteristics listed below are representative of the physical and environmental demands required by an individual to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Bending and Lifting
• Walking
• Exposure to infectious disease
• Exposure to biohazards and other hazardous materials

WHO WE ARE

We're Different

PediaTrust is a united group of pediatric practices that serve Chicago-area families. Our practices take a unique approach to providing pediatric care: Our priority is you and taking the time to listen and earn your trust. It’s the kind of personal connection families don’t always find at large hospitals or corporate-owned medical groups. We believe there’s a better way - and it starts with being a trusted partner in keeping your kids healthy.

Individualized Care

Our doctors are empowered to provide your family with the individualized, personal care you’d expect from a small practice. We take the time to truly listen to your concerns, answer your questions, and provide the best care…because we want to be your pediatrician partners at every visit, for every child, at every stage.

Advanced Care and Resources

With 70 clinicians and growing across our practices, PediaTrust has the scale and the expertise to ensure your family has access to the latest technologies and specialties in pediatrics, all under the PediaTrust umbrella – including experts in nutrition and counseling for mental health. Working together, we offer you the best, most up-to-date care for your kids.

We’re Close to Home

PediaTrust has multiple locations in the Chicagoland area to serve you, and we offer extended hours at many of our locations for immediate care needs.

Our Goal is Our Name

At PediaTrust, we measure ourselves in one way: By earning the trust of each family who comes to us. And we work to keep that trust for each child, from birth to the beginning of a happy, healthy adulthood.

Our Mission, Vision and Core Values

PediaTrust has had a singular mission since our founding in 2012: To provide exceptional pediatric care based on the principles of compassion, collaboration, excellence, and trust. That mission supports our vision for PediaTrust to be the leading independent pediatric practice in the Chicagoland region.

Clinical Excellence

We are committed to providing patients with high-quality, evidence-based care.

We work together with mutual respect and a shared purpose.

Compassion

We ensure every interaction is grounded in empathy and kindness.

NOTE: The above stated duties are intended to outline those functions typically performed by individuals assigned to this classification. This description of duties is not intended to be all-inclusive or to limit the discretionary authority of supervisors to assign other tasks of similar nature or level of responsibility.